Medical Rostering Administrator

Lewisham and Greenwich NHS Trust; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

An exciting opportunity to join the Medical Rostering Team at a leading healthcare provider in London. You will provide support for e-Rostering systems, manage doctor rotations, and collaborate with medical staff, requiring strong interpersonal skills and previous experience in rota management. This role offers a chance to impact the quality of medical staffing significantly and support equality and inclusion initiatives within the organization.

Qualifications

• Competent in rota management with e-Rostering experience.
• Knowledge of contractual terms for Resident Doctors.
• Strong interpersonal skills for relationship building.

Responsibilities

• Support e-Rostering rollout and manage rotations.
• Analyze medical rotas for compliance and best practices.
• Create medical staff records in the system.

Skills

Interpersonal skills

Communication

Workload prioritization

Enthusiasm for technology

Collaboration

Proficiency in MS Office

Proficiency in Office 365

Tools

RLDatix Optima

Job description

This is an exciting opportunity to join our small but enthusiastic Medical Rostering Team based at Catford.

As part of our team, you would provide first-line support to system users, liaise with Roster Managers and Rota Coordinators to support the Resident Doctors' rotations, and support the e-Rostering rollout to our consultants and SAS Doctors.

You should be competent in rota management and have previous experience working with an e-Rostering system, preferably RLDatix Optima. A working knowledge of Resident Doctors' contractual terms and conditions and the consultants' Job Planning process is also required.

The successful candidate should have strong interpersonal skills to establish good working relationships with system users, senior managers, and senior medical staff, as well as colleagues and peers. You should be a team player, able to collaborate effectively to meet team objectives and deadlines. Effective communication, workload prioritization, enthusiasm for technology, and openness to new ways of working are essential. Proficiency in MS Office and Office 365 is also required.

The role involves supporting the Medics Business As Usual function by providing advice, support, and technical expertise to system users at all levels.

1. Participate in improving and maximizing the utilization of the e-Rostering system, providing training and support to rota coordinators and managers.
2. Manage Resident Doctors' rotations, check rota patterns for compliance, and advise on best practices.
3. Analyze complex medical rotas and transfer them to the e-Rostering system, creating necessary shift groups, locations, demand templates, and patterns.
4. Build medical staff records on the e-Rostering system, calculate and add annual leave and study leave entitlements, maintaining high accuracy.
5. Support the implementation and maintenance of consultants' job plans on the system, including rostering of programmed activities.
6. Manage the interface between eRota, eJP, and Optima for uploading compliant rotas and job plans.
7. Create and update user login accounts for all system users.

Our People Are Our Greatest Asset. When we feel supported and happy at work, this positivity benefits those we serve — the patients. Our commitment to Equality, Diversity & Inclusion (EDI) is reflected in initiatives aimed at fostering a culture of engagement, representation, and equal opportunity across all levels of staff.

• Enhancing representation of staff with disabilities, from Black, Asian, and ethnic minorities backgrounds, those who identify as LGBTQ+, and women, through improved recruitment and leadership development.
• Widening access and employability opportunities.
• Improving the experience of staff with disabilities.
• Raising EDI literacy and confidence through training and development.
• Integrating equality into all aspects of our work.

For further details or informal visits, contact:

Name: Magda Zikas
Job Title: Medical Rostering Manager
Email: [e-mail]
Telephone: [phone]