Medical Records Supervisor

Golisano Children's Museum of Naples; Doncaster; On-site; GBP 24,000 - 26,000; Part time

Job summary

An established healthcare provider is seeking a motivated individual to join their Medical Records Management Team. This part-time role involves supervising clerical staff and ensuring the efficient management of patient records across multiple sites. The ideal candidate will possess strong communication skills and a background in healthcare administration. This position offers the opportunity to develop your career in a supportive environment that values flexibility and teamwork, making a real difference in patient care and service delivery.

Benefits

NHS Pension Scheme

Generous holiday entitlement

Comprehensive health and wellbeing support

NHS Car Lease schemes

Salary sacrifice schemes

Discounts on restaurants and shopping

Qualifications

• Experience in a healthcare setting with clerical/admin roles.
• Knowledge of hospital-based patient administration systems.

Responsibilities

• Support and supervise a team of clerical staff in medical records.
• Ensure high-quality medical records service across three sites.

Skills

Clerical/admin experience

Patient Administration System

Communication skills

Teamwork

Time management

Education

GCSE English or equivalent

RSA 1 keyboard skills or equivalent IT experience

Job description

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust

About

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust is one of Yorkshires leading acute trusts, serving a population of more than 440,000 across South Yorkshire, North Nottinghamshire and the surrounding areas.

Hosting three main hospital sites and a number of additional services, the Trust is one of only five Teaching Hospitals in Yorkshire and trains 25% of all medical students in the region, in addition to 30% of all other healthcare professional students.

A modern and forward-facing Trust employing over 7,000 members of staff, the hospital provides a full range of local hospital services across Doncaster Royal Infirmary in Doncaster, Bassetlaw Hospital in Worksop, Montagu Hospital in Mexborough.

Follow us on Facebook, Twitter & Instagram: @DBHNHS @DBH_NHSFT @dbth_nhs

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Contact

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Key details

Location

SiteDoncaster Royal InfirmaryAddressArmthorpe RoadTownDoncasterPostcodeDN2 5LTMajor / Minor RegionSouth Yorkshire

Contract type & working pattern

ContractFixed term: 11 months (secondment can be discussed at interview)Hours22.5 hours per week (Core hours (Monday to Friday 8-4/9-5))

• Part time
• Job share
• Flexible working
  
  

Salary

Salary£24,625 - £25,674 Pro Rata Per AnnumSalary periodYearlyGrade(Band 3)

Specialty

Main areaMedical Records

Job Overview

This is an exciting opportunity for someone wanting to develop their career with the administration roles within Doncaster and Bassetlaw Teaching Hospitals.

We are looking for a highly motivated, positive individual to join the Medical Records Management Team to help with the day to day support of a large group of band 1 and band 2 staff across 3 sites.

The post is 22.5 hours to be worked over 3 or 4 days.

Advert

This role involves supporting and having supervisory responsibility for a team of Band 2 and Band 1 staff (approx. 110 staff) across 3 sites

The medical record libraries securely store approx. 1.7 million sets of patient records across 7 libraries on 3 sites

To supervise and support a team of clerical staff in the provision of a high quality Medical Records service. The post-holder will work closely with the Assistant Medical Records Manager in relation to ongoing developments and must be able to communicate effectively with all grades of staff, patients and the public. All aspects of the work must be carried out in accordance with Trust policies and procedures in respect of maintaining patient confidentiality.

The Medical Records Departments provide a comprehensive clerical support service to the Trust.

There will be occasions where the post holder will be subjected to difficult situations and sensitive information.

Working for our organisation

DBTH is one of Yorkshires Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities. We offer a range of benefits to support our people including: Extensive range of learning opportunities NHS Pension Scheme Generous holiday entitlement in line with Terms & Conditions Comprehensive health and wellbeing support NHS Car Lease schemes and a range of salary sacrifice scheme Discounts on restaurants, getaways, shopping and finance through external providers.

Detailed Job Description And Main Responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.

Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential. . Certificate of sponsorsh ip Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the l UK Visas and Immigration - GOV.UKink . Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.

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Use of Artificial Intelligence (AI) when writing job applications

If you choose to use AI or other tools to assist in writing your application, it's essential to personalise this information, particularly your supporting statement.

While AI can help streamline the writing process, these tools cannot fully grasp the context or requirements of the job youre applying for, nor can they accurately reflect your skills, knowledge, and experience. It is crucial that you personalise your supporting statement by articulating these in your unique voice.

Relying solely on AI to write your application or supporting statement is not advocated by DBTH and could negatively impact your chances of success in the application process.

For example, AI responses

• Usually lack relevance and fail to address the key criteria outlined in the job description and person specification. may come across as generic and fail to distinguish you from other applicants. 2. May be ambiguous or open to misinterpretation. Without careful review and editing, the supporting statement could convey messages that are unclear or misconstrued by hiring managers 3. May include qualifications, skills, knowledge or experience that you do not possess, potentially leading to misrepresentation.
• Please note that all correspondence will be sent you to via email. If you are offered a job, information will be transferred into the national NHS Electronic Staff Records system. In submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
• We reserve the right to close down this advert early should there be a high number of applicants.
• The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community.
• All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken. The Trust is now passing the charge for undertaking a DBS check on to candidates in the event that they are successfully appointed into the post for which they have applied. Please note that this check will be charged for in two instalments when you commence employment with Doncaster & Bassetlaw Teaching Hospitals NHS Foundation Trust. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.
  
  

Person specification

Knowledge and Experience

Essential criteria

• Clerical/admin experience in a healthcare setting
• Knowledge and experience of using a Hospital based Patient Administration System
• Experience of working in a patient focussed environment
  
  

Desirable criteria

• Ability to produce and understand routine statistical reports
• Manual handling skills
• Staff Supervision
  
  

Qualifications

Essential criteria

• GCSE (O level) English or equivalent experience
• RSA 1 keyboard skills or equivalent IT experience
  
  

Desirable criteria

• Supervisory qualification
• Training skills
  
  

Personal Attributes & Skills

Essential criteria

• Demonstrate self-motivation and the ability to motivate others
• Ability to work as part of a team
• Ability to communicate confidently and effectively with all staff, patients and public
• Tact and diplomacy
• Demonstrate accuracy and attention to detail
• Ability to work to deadlines
• Time management skills
  
  

Desirable criteria

• Experience of managing staff rotas
  
  

Documents

• 272-6851655 JD (, 416.6)PDFKB
• 272-6851655 PS (, 392.6)PDFKB
• Guidance for Applicants (, 752.0)PDFKB
• Join Team DBTH (, 654.6)PDFKB
• The DBTH Way (, 409.7)PDFKB
• Health & Wellbeing - Staff benefits (, 214.8)PDFKB
  
  

Further details / informal visits contact

NameJudy LaneJob titleMedical Records ManagerEmail address [email protected]Telephone number01302 644318