Medical Records Administrator (Bank)

Nuffield Health; Woking; On-site; GBP 17,000 - 21,000; Full time

Benefits offered by this job

Free gym membership

Health assessments

Pension options

Retail discounts

Job summary

Nuffield Health in Woking is seeking a Medical Records Administrator to manage patient records, maintain accurate documentation, and support hospital teams. The role requires strong administrative skills, confidentiality, and excellent communication across departments.

You will work with MS Office, handle sensitive information, and ensure records are stored securely. Weekend work may be involved, with adhoc shifts to support busy periods.

Qualifications

• Previous admin experience, preferably in healthcare.
• Excellent organisation and attention to detail.
• Ability to prioritise workloads and work independently.
• Strong computer literacy, esp. MS Office.
• Understanding of confidentiality and GDPR.
• Flexible approach to working hours.

Responsibilities

• Retrieval, preparation, and filing of patient records
• Tracking and management of medical records throughout the hospital
• Scanning, indexing, and electronic document management
• Assisting with SARs and record requests
• Printing and preparing clinic lists
• Creating, merging, and maintaining patient files
• Ensuring records are stored securely and confidentially
• Supporting the department with administrative duties
• Liaising with clinical and administrative teams regarding patient records

Skills

Attention to detail

Organisational skills

Communication skills

GDPR awareness

Independent working

Numerical proficiency

Tools

Microsoft Office

Microsoft Office Suite

Job description

Medical Records Administrator Woking Hospital | Administration | Bank | Adhoc | Includes weekend work £13.10 per hour

At Nuffield Health the UKs largest healthcare charity, everything we give our patients, members and customers would not be possible without you. Your passion, your warmth, your drive to make a difference. Whether it’s driving connected health, helping the nation, transforming experiences, or building the career you want – we give you the support to do it all. Join our journey. It starts with you.

As a Medical Records Administrator at our Insert site name, you'll bring a keen eye for detail, strong secretarial skills and great communication abilities. You're proficient with Microsoft Office, comfortable working with numbers and you're committed to providing our teams with the best level of support. That's why we're looking for someone who brings a blend of strong administration skills and a passion for exceptional customer care to join us.

Key Responsibilities

• Retrieval, preparation, and filing of patient records
• Tracking and management of medical records throughout the hospital
• Scanning, indexing, and electronic document management
• Assisting with Subject Access Requests (SARs) and record requests
• Printing and preparing clinic lists
• Creating, merging, and maintaining patient files
• Ensuring records are stored securely and confidentially
• Supporting the department with administrative duties as required
• Liaising with clinical and administrative teams regarding patient records

What We're Looking For

• Previous administration experience, preferably within a healthcare setting
• Excellent organisational skills and attention to detail
• Ability to prioritise workload and work independently
• Good computer literacy, including Microsoft Office applications
• Understanding of confidentiality and GDPR principles
• Strong communication and teamwork skills
• Flexible approach to working hours

Benefits

• Helping you feel good. We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. Here, you can choose from a range of fitness, lifestyle, health and fitness wellbeing rewards, such as free gym membership, health assessments, retail discounts and pension options.

Woking Hospital

Our Woking Hospital is a leading private hospital in Surrey, South East England. We pride ourselves on providing exceptional standards of treatment and care in our state-of-the-art facilities and CPD programme. Our specialities include Women's and Men's health, Orthopaedics, and Eye Care with many more available. We are registered for 27 beds with en-suite facilities on the Ward, two Theatres with facilities including lamina flow and one Minor Operating Theatre, Pre-Assessment,Physiotherapy clinic, Onsite Pharmacy, Mammography, Xray and Ultrasound, with nine consulting rooms in Outpatients.

Join Nuffield Health and create the future you want, today.

It starts with you.

It starts with you. Nuffield Health, is the UK's largest healthcare charity. For over 60 years, we've been working to make the UK fitter, healthier, happier and stronger. All for the public benefit. We do this through our family of 31 award-winning hospitals, 113 fitness and wellbeing centres, healthcare clinics and over a 100 workplace wellbeing services. As a charity, we reinvest all our income into our services, into pioneering improvements in care, and most importantly into our social impact programmes, which are designed to support people who would not normally be able to afford or access our services.

Its all part of our mission to give everyone the care they need and to build a healthier nation.