Medical Receptionist

NHS; Blyth; On-site; GBP 10,000 - 40,000; Full time

Job summary

A healthcare provider in Blyth is seeking a Medical Receptionist to serve as the first point of contact for patients and manage a range of administrative tasks. Ideal candidates will be organised with strong communication skills and have experience in a medical setting. The role offers comprehensive induction and training, along with competitive pay and a supportive work culture.

Benefits

Access to the NHS Pension Scheme

Commitment to education and development

Positive workplace culture

Qualifications

• Experience of working in a medical or primary care setting.
• Attention to detail and ability to work accurately.
• Committed to personal development and supporting others.

Responsibilities

• Handle telephone calls and general inquiries professionally.
• Schedule and manage patient appointments efficiently.
• Maintain high-quality administrative work in a busy practice.

Skills

Organised

Excellent communication skills

Proactive

Education

GCSEs at grade C including English and Maths

NVQ Level 2/3 in Customer Services or Health Care

Tools

GP clinical systems

Job description

Overview

Railway Medical Group are looking for a Medical Receptionist. If you like working in a busy environment with the support of a great team, this may be the role for you. We will provide you with a comprehensive induction and training plan. We are keen to develop our staff and offer any additional training and support required.

Requirements

In return, we need you to be:

• Organised
• Have excellent communication skills
• Be able to prioritise your workload
• Be proactive
• Have a caring and empathetic attitude towards patients and colleagues

Main duties of the job

The role involves handling telephone calls, addressing general enquiries, explaining surgery procedures, scheduling appointments, processing requests for home visits and repeat prescriptions, and managing urgent queries all in a friendly and professional manner. Responsibilities also include maintaining high-quality administrative work in a busy practice, greeting and directing patients and visitors, and ensuring courteous communication at all times.

For full details, please refer to the attached Job Description.

About us

Railway Medical Group is a key healthcare provider in Blyth, Southeast Northumberland, serving over 27,300 patients across a diverse community. Our broad patient base offers rich opportunities for learning and specialising in various areas of medicine.

Our team is made up of a diverse range of clinical and non-clinical professionals who work together to provide holistic patient care. We are proud to include Paramedics, Pharmacists and Pharmacy Technicians, CPNs, ANPs, Care Navigators, Social Prescribers, Orthopaedic Practitioners, Practice Nurses, HCAs, and GPs, all supported by a dedicated administrative and management team. Together, we are committed to placing patients at the centre of everything we do.

What We Offer:

• A commitment to education and development as a teaching and learning practice
• A comprehensive Induction Program, offering time in each department to understand our team and workflow
• A strong focus on promoting and supporting health and wellbeing within the practice
• A positive workplace culture grounded in core values and supportive behaviours
• Access to the NHS Pension Scheme

Joining Railway Medical Group means becoming part of a team that values growth, collaboration, and compassionate care.

Job responsibilities

Please also refer to the attached Job Description.

We are seeking a receptionist to join our busy GP practice as the first point of contact for patients, contractors, and visitors, while also managing a range of general office tasks.

In this role, you will handle administrative and reception duties, ensuring efficient, courteous, and high-quality service in line with our established processes, policies, and procedures. You will support patient inquiries with professionalism and care.

Excellent communication skills and a compassionate, friendly nature are essential, as you will work closely with our clinical and administrative teams in a busy environment, interacting with a diverse range of people and professions.

Your responsibilities will include managing telephone, in-person, and electronic inquiries, scheduling and updating appointments and home visits, relaying clinical information to patients, and helping patients access our services and those in the wider community.

Ideal candidates will be highly organised, effective communicators who provide a professional and welcoming experience for all patients, ensuring every interaction is exceptional.

Strong IT skills are essential, as you will perform tasks such as running searches and data input. Additionally, you will process prescription requests and deliver comprehensive administrative support.

Job Responsibilities

RECEPTION

• Receiving patients, consulting with members of the practice team
• Processing in-person and telephone requests for appointments; ensuring callers are directed to the appropriate healthcare professional
• Registering new patients, temporary residents and any requiring immediate and necessary treatment, carefully checking all details for accuracy and entering on computer registration link
• Taking messages and passing on information
• Initiating contact with and responding to requests from patients, other team members and associated healthcare agencies and providers

GENERAL ADMINISTRATION

• Opening up/locking up of practice premises and maintaining security in accordance with practice protocols
• Processing and distributing incoming and outgoing mail
• Filing and retrieving paperwork
• Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures
• Providing clerical assistance to practice staff as required, including word/data processing, filing, photocopying, and scanning
• Ordering and monitoring of stationery and other supplies
• Keeping the reception area, notice boards, leaflet etc. tidy and presentable
• Cover sickness/annual leave and work reasonable overtime when required
• Perform any other relevant and reasonable duties that may be requested by the Reception Supervisors, Office Manager or Partners.
• Undertake statutory and mandatory training as required.

APPOINTMENT SYSTEM MANAGEMENT

• Book/edit/cancel appointments and recalls ensuring sufficient information is recorded to retrieve medical record.
• Monitor effectiveness of the system and report any problems or variations required.
• Deal with home visit requests, carefully noting all details

PRESCRIPTION REQUESTS MANAGEMENT

• Processing repeat prescriptions in accordance with practice guidelines
• Handing completed repeat prescriptions to patient and checking names and address.

Person Specification

Qualifications

• GCSEs at grade C (or 4-9) or equivalent, including English and Maths
• Training in administration/clerical duties at NVQ level or above
• NVQ Level 2/3 in Customer Services or Health Care or related discipline

Experience

• Awareness of Data Protection Act and need for confidentiality of Information
• Attention to detail, able to work accurately, identifying errors quickly and easily
• Excellent verbal and written communication skills with team members, patients, carers, and other healthcare professionals, with the ability to adjust communication style
• Committed to own continuing personal development and an ability to support others to develop and progress
• Experience of working in a medical or primary care setting
• Computer literate with an ability to use the required GP clinical systems
• Has a planned and organised approach with an ability to prioritise their own workload to meet strict deadlines

Personal Attributes

• Works effectively independently and as a member of a team
• Flexible approach to meet service needs and ensure a stakeholder focused response
• Self-motivated and proactive
• Continued commitment to improve skills and ability in new areas of work
• Demonstrate excellent interpersonal and communication skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£12.27 an hourincreasing to £13.04 on completion of probationary period