Medical Project Assistant

Zealand Pharma; Cambridge; On-site; GBP 14,000 - 23,000; Part time

Job summary

Zealand Pharma A/S seeks a part-time Medical Project Assistant to provide administrative and logistical support to senior leaders across US and Global Medical Affairs. You will manage calendars across multiple time zones, handle expense reporting in Coupa, and coordinate meetings and travel logistics.

The role involves turning rough ideas into polished PowerPoint materials and supporting a busy leadership team.

Qualifications

• Highly organized, proactive handling of competing priorities.
• Comfort with handling sensitive information and discretion.
• Experience supporting senior leaders in a fast-paced environment.

Responsibilities

• Manage complex calendars across US and Europe; coordinate meetings and travel across time zones.
• Prepare and submit expense reports in Coupa with accurate receipts and timely submissions.
• Plan logistics for internal team meetings: scheduling, agendas, materials, and bookings.
• Create polished PowerPoint presentations from leadership notes and direction.
• Coordinate between leaders' schedules; flag conflicts and time-sensitive items.

Skills

Administrative support

Calendar management

Expense management

PowerPoint

Communication

Cross-time-zone coordination

Education

BSc/BA in any field

Tools

Coupa

Job description

Does it excite you to work with Medical Affairs leadership, and do you have experience providing high-level administrative support in a fast-paced, cross-functional environment? If this sounds like you, and you are ready to take on a broad area of responsibilities, then you could be our new colleague.

Your new position (Part Time Role @ 20-25 hrs/week)

As our new Medical Project Assistant, you will provide dedicated administrative and logistical support to senior leaders across US and Global Medical Affairs. The role is central to keeping the leadership team organized and efficient: managing complex calendars across multiple time zones, handling expense reporting, coordinating team meetings, and turning rough ideas into polished PowerPoint materials. This is a great opportunity for someone who is highly organized, self-driven, and energized by supporting a busy, high-performing team.

We offer exciting responsibilities

• Manage complex, frequently changing calendars for multiple senior leaders in the US and Europe, coordinating meetings and travel logistics across time zones
• Prepare and submit expense reports in Coupa, ensuring receipts are accurately captured and reports are submitted in a timely, compliant manner
• Plan and coordinate logistics for internal team and department meetings, including scheduling, agendas, materials distribution, and bookings for lodging, flights, or dinner reservations as requested
• Build PowerPoint presentations from leadership's rough notes, outlines, and verbal direction, ensuring a polished and professional final product
• Serve as a point of coordination between multiple leaders' schedules and priorities, proactively flagging conflicts and time-sensitive items

Your profile

The ideal candidate is highly organized, proactive, and comfortable managing competing priorities for multiple stakeholders with minimal supervision. Strong judgment, discretion with sensitive information, and clear communication are essential, as is the flexibility to adapt quickly as priorities shift.

• BSc/BA in any field
• At least 3-5 years of experience in an administrative or executive assistant role, ideally supporting multiple senior leaders
• Experience with expense management systems; Coupa experience is advantageous but not required
• Proficiency in PowerPoint, with the ability to turn rough notes into clean, professional slides
• Strong calendar management and scheduling skills across multiple time zones
• Excellent written and verbal communication skills; comfortable liaising with senior leadership

Your new team

You will report to the VP of US Medical Affairs and provide support to the VP of US Medical Affairs, the VP of Global Medical Affairs, and the SVP Senior Medical Advisor. You will be a key enabler of the Medical Affairs leadership team's day-to-day effectiveness, working closely with leaders and their teams to keep operations running smoothly.

Let's bond and be bold

We have a unique culture, characterized by excellent teamwork and strong engagement across the organization. And we want you to help us strengthen this culture.

Making bonds is at the core of everything we do. From discovering and developing the best new peptide drugs for patients, to engaging with our partners or connecting with each other. We bond through curiosity and playfulness as a team, allowing ourselves to challenge common thinking and drive future innovation. Join us and let's bond and be bold.

We are committed to an inclusive recruitment process and welcome applications from all job applicants.

About Zealand Pharma A/S

Zealand Pharma A/S (Nasdaq: ZEAL) is a biotechnology company focused on advancing medicines for obesity and metabolic health. Combining more than 25 years of peptide R&D expertise with a proprietary data platform that leverages advanced data-driven and AI/ML approaches, Zealand Pharma aims to lead a new era in obesity and metabolic health. To date, more than ten Zealand Pharma-invented drug candidates have entered clinical development, of which two products have reached the market and three candidates are in late-stage development. The Company has collaborations with global pharmaceutical and biotechnology partners for research, development, and commercialization. Founded in 1998, Zealand Pharma is headquartered in Copenhagen, Denmark, with a U.S. presence in Boston, Massachusetts. Learn more at www.zealandpharma.com.