Medical Operations Manager

Crisis24; London; On-site; GBP 45,000 - 65,000; Full time

Job summary

A leading company in integrated risk management seeks an Operations Manager to enhance operational performance at the Global Operations Centre. Key responsibilities include team leadership, case management, and ensuring compliance with service delivery standards. This role demands a proactive leader with exceptional communication and organizational skills, ready to make a significant impact in a dynamic environment.

Qualifications

• Minimum of 2 years' experience as a team manager in customer service.
• Experience in a fast-paced environment such as medical assistance or insurance.

Responsibilities

• Oversee and optimize the performance of the Global Operations Centre.
• Lead and develop a team of Global Operations Coordinators and Medical Specialists.
• Manage workload distribution and case management.

Skills

Customer Service

Leadership

Time Management

Calm Under Pressure

Communication

Job description

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About Crisis24

Crisis24, a GardaWorld company, is widely regarded as the leading integrated risk management, crisis response, consulting, and global protective solutions firm, serving the world's most influential people, disruptive brands, and prominent organizations. Championed by our advanced Global Operation Centers and our skilled team of intelligence analysts, we offer highly specialized services, security and consulting, with the technology and AI to power it all across the globe.

At Crisis24, we go beyond mere employment; we pave the way to a realm where your skills become instrumental in shaping global security, guiding clients through a multifaceted and challenging landscape. Your journey with us will be deeply fulfilling, driven by a powerful sense of purpose and accomplishment. Within our thriving environment, you'll discover abundant chances for both personal and career advancement. Seize this moment to push your limits, broaden your expertise, and elevate your professional journey to unprecedented levels. Join the Crisis24 team today and be a part of something extraordinary where growth and impact converge.

More information is available at www.crisis24.garda.com

Crisis24, is widely regarded as the leading integrated risk management, crisis response, consulting, and global protective solutions firm, and has recently expanded its operations, with Medical Assistance added to our Integrated Risk Management portfolio of services. With a combined expertise covering 55 years we now offer the full spectrum of medical solutions from medical advice, 24/7 medical assistance and proactive case management, to medical evacuation and repatriation services through medical service solutions dedicated to customers - a truly combined medical and security risk management industry leader.

Crisis24 provides 24/7 medical and security assistance to business and leisure travelers, and expatriates across the world supporting our clients to manage the risk to their global travelling populations and domestic workforces.

What You Will Work On

As Operations Manager for the Global Operations Centre, you will oversee and optimize the operational performance of our Global Operations Centre. You will be responsible for providing strategic and hands on support to our Global Operations team who will be managing all ongoing and complex cases through to completion. This includes, but is not limited to outpatient, inpatient, medical transportation cases including air ambulance and commercial repatriations, repatriation of mortal remains and billing cases.

Key to your role is leading, guiding, coaching and as well as developing a diverse team of Global Operations Coordinators and Medical Specialists to ensure professional, empathetic and efficient service delivery is provided to our clients. You will proactively and regularly review and manage the team's workload supporting effective management of case volumes and activity.

Who You Will Work With

You will collaborate closely with the medical team as well as the network team in line with the Operational SOPs to deliver seamless Assistance services and support the Global Operations Centre activities.

What You Will Bring

• Hands on approach to day-to-day case management, reviewing and overseeing all elements of ongoing and complex medical assistance cases by ensuring adherence to best practices, compliance standards, and quality assurance protocols
• Leading and managing daily workload distribution, ensuring effective case allocation based on time zones, urgency, client requirements, and team members' skillsets
• Continuously analyzing and refining operational processes, identifying areas for improvement and implementing best practices
• Monitoring, managing, and optimizing key operational platforms, including AWS and Salesforce, to enhance performance and efficiency
• Monitoring and ensuring case volumes and activity are maintained at a reasonable level
• Mentoring and coaching current and new team members, ensuring smooth onboarding so they gain a full understanding of processes and procedures
• Participating in and supporting the Head of Operations in recruitment interviews
• Conducting regular 1-2-1 sessions with each team member through performance and development discussions

• You will act as a trusted point of contact for Crisis24's key clients and stakeholders. Your focus will be on maintaining service-level agreements (SLAs), resolving challenges promptly, and ensuring high levels of client satisfaction
• You will be continuously identifying opportunities to enhance operational efficiency, streamline workflows, and reducing turnaround times - all while maintaining the highest standards of service delivery
• You will track and analyze key performance indicators (KPIs), prepare regular operational reports, and provide insights and recommendations to drive strategic improvements. You will regularly review dashboards for all activities, ensuring case closure is driven and cases are closed correctly
• You will work closely with our Quality department to ensure client satisfaction remains a key priority and feedback is shared when team members to ensuring ongoing learning
• You will conduct monthly call and case reviews for the team members as part of the ongoing quality and performance improvement initiatives
• Assisting in client onboarding and supporting the Head of Operations with client meetings when required
• Escalating and providing regular updates in a timely manner to the Head of Operations on high profile and cost cases, highlighting high risk (medically or reputational) cases to the Head of Operations
• Collaborating effectively with key stakeholders such as Operations Managers, Head of Operations, the Medical, Global Network, Account management, training and quality and Finance teams for positive case outcomes
• Be responsive and empathetic to the needs of our customers, clients and colleagues
• Leading by example and promoting a professional, open culture representing Crisis24 at all time
• Supporting the on-call Rota and being available to support on weekends
• Acting as Head of Operations and assisting on an ad-hoc requests when required and as directed by the Head of Operations

Requirements

• Minimum of 2 years' experience as a team manager in customer service, and demonstrated experience working in a similar fast-paced environment (medical assistance, insurance, call center)
• Ability to remain calm, positive and work well under pressure in a fast-paced environment whilst supporting the team and the business
• Demonstrated ability to take ownership of problems and resolve them
• Effective time management and ability to prioritize workload
• Excellent communication skills - verbal, written and interpersonal
• Collaborative approach to role and service delivery
• Can do will do attitude
• Fluency in a second language, including a European or Asian language an asset but not essential

Information Security

Protect the data and systems of Crisis24 and its stakeholders by adhering to policies, reporting incidents and potential problems, completing regular training, and identifying opportunities for improvement.

Crisis24, A GardaWorld Company is dedicated to equal opportunity in employment. We are committed to a work environment that celebrates diversity. We do not discriminate against any individual based on race, color, sex, national origin, age, religion, marital or parental status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors protected by applicable laws.