Medical Education Administrator

Imperial College Healthcare NHS Trust; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare provider in London seeks an individual to support the education of future healthcare professionals. In this role, you will coordinate medical education activities, provide administrative support for teaching sessions, and assist Education Managers. Candidates should possess A-Levels or equivalent knowledge and relevant experience in education and administrative roles. Flexibility and a commitment to equal opportunities are valued.

Benefits

Career development

Flexible working

Staff recognition scheme

Membership options for onsite leisure facilities

Qualifications

• Experience in Education or similar fast-paced environment.
• Experience in administrative roles dealing with the public.
• Ability to develop new administrative systems.

Responsibilities

• Provide comprehensive administrative support to the medical education department.
• Plan and coordinate medical education activities.
• Maintain efficient office systems and record keeping.

Skills

Microsoft Office proficiency

Effective written communication

Presentation skills

Confidentiality understanding

Customer service experience

Education

A-Levels or equivalent knowledge

Job description

Are you interested in supporting the education of future healthcare professionals?

Join our dedicated Medical Education Team and play a vital role in delivering high-quality training across all our hospital sites.In this dynamic and collaborative role, you'll work closely with Education Managers, Teaching Fellows, and Clinical Leads to coordinate and support a wide range of medical education programmes and activities. From organising teaching sessions to liaising with departments, your work will help shape the learning experience of medical students, resident doctors and consultants.

You'll also contribute to the Work Experience Programme, helping to provide meaningful opportunities for aspiring students across the local community to gain insight into clinical environments and explore future careers in medicine.

Main duties of the job

Provide an efficient and comprehensive administrative support to the medical education department maintaining a high professional standard at all times, ensuring efficient and effective support is provided.

Contribute to positive experiences for medical students and doctors in training through helpful support and administration.

Proactively plan ahead and coordinate requirements for medical education activity across the Trust.

Assisting the Education Managers in ensuring relevant and accurate data is available at all times.

Assisting the Education Managers in ensuring all educational leads are allocated and student and trainees sign offs and assessments are complete.

Assisting the Education Managers in capturing, monitoring and managing different sources of feedback.

Assisting the Education Managers with reporting requirements.

Assist the Education Managers with improvement projects.

Ensuring the Clinical Leads within the Medical Education Department are fully supported to deliver their roles.

Ensure the Clinical Skills Tutors, undergraduate and postgraduate teaching fellows are supported to enable them to deliver their role.

Ensure all the placement information is accessible to students and trainees before their start date.

Ensure all the teaching rooms are booked in advance of placement activity.

Support faculty as and where needed.

Maintain efficient office systems including keeping accurate records.

About us

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview.

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.

For both overviews please view the Job Description attachment with the job advert.

Person Specification

Education/ Qualifications

• A-Levels or equivalent knowledge and experience

Experience

• Experience in Education or similar fast-paced environment.
• Administrative roles in dealing with the Public/Customer service.
• Development of new administrative systems.
• A clear understanding of confidentiality and the Data Protection Act.
• Must be able to demonstrate an understanding of equality and diversity.
• Previous experience in medical education.
• Experience of working in Healthcare.
• Working with senior level stakeholder.

Skills/Knowledge/ Abilities

• Proficiency in all Microsoft Office applications.
• Competent use of IT systems and ability to learn new IT packages quickly.
• Clear, accurate and effective written communication skills.
• Presentation and facilitation skills.
• Preparing agendas, recording actions and disseminating information.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.