Medical Agency Records Administrator

Ontime Reports Limited; Manchester; On-site; GBP 21,000 - 26,000; Full time

Job summary

Ontime Reports Limited is seeking a Medical Agency Records Administrator in Manchester. The role involves managing medical records requests and general administration, contributing to the essential services provided by the company in personal injury and clinical negligence cases. Candidates should possess strong administrative skills and ideally have experience in a medical or legal background.

Benefits

Hybrid working after probation

23 days holiday rising to 26, plus bank holidays

Private medical insurance after 2 years

Access to onsite gym

Employee Assistance Programme

Active social committee for well-being

Qualifications

• Administrative experience and knowledge of Microsoft Office packages are essential.
• GCSEs in Math and English at Grade C or above required.
• Attention to detail and ability to maintain client confidentiality are crucial.

Responsibilities

• Requesting and processing medical records from various providers.
• Quality checking and combining records as necessary.
• Monitoring the records mailbox and handling ad hoc duties.

Skills

Administrative experience

Strong IT skills

Excellent standard of written and spoken English

Attention to detail

Education

GCSE Maths and English at Grade C or above

NVQs or qualifications in business administration

Tools

Microsoft Office (Word, Outlook)

Win Zip

7 Zip

Egress Switch

Micro Dicom

Image Exchange Portal

Job description

Job Title: Medical Agency Records Administrator

Location: Sharston, M22 4SN

Salary: £21,156.20 - £25,695.54 per annum, dependent on age

Job type: Full time, Permanent

About Us

Established in 2000, Express Solicitors is an award-winning law firm that deals with personal injury and clinical negligence claims. Based in Manchester, we serve clients nationwide and are currently ranked 70 out of more than 10,000 law firms. We have a 5-star rating on Trustpilot from over 7,000 reviews, which coming from our clients means a lot to us. We are proud of the work we do helping injured people, and this is the core of our business.

The Role

Ontime Reports Ltd are a specialist provider of business and legal support services to Express Solicitors. Our highly skilled team obtain medical records, expert reports and arrange treatments, investigations and surgeries for our personal injury and clinical negligence clients. Our specialist team make a real difference to injured peoples' lives, through our passion for client care.

This will be a varied job role which largely surrounds case related administration, including requesting medical records, processing medical records, calling GP's & Hospitals for updates on outstanding records requests, combining records, calling medical experts for updates on outstanding reports and general administration duties.

Responsibilities

• Requesting Medical Records from GP's Hospitals, Ambulance Service and Dental Practices
• Calling Records Providers for updates to ensure records are obtained in a timely manner
• Quality Checking Medical Records Received
• Processing Records Received
• Producing an invoice for Records Work
• Combining & Extracting Records
• Removing Passwords from Encrypted documents
• Monitoring the records mailbox
• Assisting on task lists
• Other ad hoc duties as required
  
  

Person Specification

• GCSE Maths and English at Grade C or above, or equivalent
• Administrative experience
• Knowledge of Microsoft Office packages including Word and Outlook
• Strong IT skills, knowledge of Win Zip, 7 Zip, Egress Switch, Micro Dicom, Image Exchange Portal would be an advantage.
• Excellent standard of written and spoken English
• Ability to always maintain client confidentiality
• Ability to deal with volumes of work and manage conflicting priorities
• High levels of accuracy and attention to detail
• Experience of dealing with customers on the telephone
• NVQs or qualifications in business administration is a distinct advantage
• Desirable to have a medical or legal background in Admin
  
  

Salary & Hours

• A salary of £21,156.20 - £25,695.54, dependent on age
• Our standard working hours are 8:30am to 5:30pm Monday-Thursday and 8:30am to 5pm Friday.
  
  

Benefits

• Hybrid Working - Hybrid working pattern after probation.
• 23 Days Holiday - Rising to 26 days, plus bank/public holidays
• Extra Holidays - 3 holiday buy backs and an extra day for your birthday after service length requirement
• Looking After Your Health - Private medical insurance available after 2 years' service, annual flu jab and Employee Assistance Programme
• Looking After Your Well-being - 24/7 onsite Gym, Netball/Football team, 10km Manchester team and more.
• Work Life / Balance - Active social committee with generous departmental and firm-wide social budget.
  
  

Recruitment Process

Interviews will be conducted by MS Teams and will include scenario-based questioning.

Our employees are our most important asset, we rate skill and ability above all else and our recruitment policy encourages applications from all.

Please click APPLY to be redirected to our website to complete your application.

Candidates with the relevant experience or job titles of; Medical Administrator, Legal Administration Assistant, Administrative Assistant, Administrator, Medical File Admin Assistant may also be considered for this role.

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