Medical Affairs Project Manager

Medasource; Boston; Remote; GBP 59,000 - 82,000; Full time

Job summary

A leading healthcare consulting firm is seeking a Project Manager for their US Medical Affairs team to manage a Smartsheet project tracking system. Responsibilities include maintaining dashboards, facilitating meetings, and reporting progress. Ideal candidates will excel in project management and have experience in Medical Affairs. This role is fully remote, starting January 1st, 2026.

Qualifications

• Advanced proficiency in Smartsheet including dashboard setup and reporting.
• Strong time management and ability to handle multiple stakeholders.
• Familiarity with Medical Affairs is strongly preferred.

Responsibilities

• Maintain and evolve a Smartsheet-based project tracking system.
• Lead weekly working meetings and build agendas.
• Create weekly summaries of team progress and risks.

Skills

Advanced Smartsheet proficiency

Strong time and project management skills

Ability to work independently

Skilled in stakeholder follow-up

Strong communication and facilitation skills

Job description

Position Title: US Medical Affairs Project Manager

Location: Remote

Start Date: January 1st 2026

Position Overview

The US Medical Affairs team is seeking a Project Manager to maintain and evolve a Smartsheet-based project tracking system, ensure timely updates from cross-functional teams, and support leadership with reporting and visibility into portfolio progress. This individual will play a key role in driving accountability, structure, and clarity across a highly scientific, collaborative team.

Key Responsibilities

• Smartsheet Ownership & Dashboard Management
• Ensure project dashboards and plans are updated regularly by task owners
• Follow up via email, phone, or meetings to collect updates
• Escalate delays or lack of updates through an agreed escalation plan
• Act as Smartsheet super user and provide training/support to the team
• Maintain and customize dashboards for visibility across Medical Affairs, including executive leadership
• Meeting Facilitation
• Lead weekly TA-specific working meetings in partnership with Medical Directors
• Build and manage meeting agendas, keep sessions on track and on time
• Use dashboards to highlight risks, gaps, and priorities during meetings
• Recommend improvements to meeting cadence, content, and attendees
• Reporting & Communications
• Create weekly summaries of team progress, accomplishments, and risks
• Support creation of monthly updates for inclusion in PERFORM dashboards
• Provide updates to commercial PMO on key initiatives, working closely with the S&O Lead and MDO
• Strategic Planning
• Support the 2027 annual planning process (beginning in Q3)
• Assist in creating new Smartsheet plans for upcoming workstreams

Required Skills & Experience

• Advanced Smartsheet proficiency (dashboard setup, reporting, tracking)
• Strong time and project management skills
• Ability to work independently while managing multiple stakeholders
• Skilled in stakeholder follow-up and accountability management
• Experience or familiarity with Medical Affairs strongly preferred
• Ability to identify interdependencies and risk areas across workstreams
• Strong communication and facilitation skills