Medical Affairs Operations Support

Inizio Engage; Norwich; On-site; GBP 26,000 - 36,000; Full time

Job summary

Inizio Engage is seeking a Medical Affairs Operations professional fluent in German and English to join the EMEA team in a role focused on operational delivery. You will coordinate contracts and payments, work with healthcare professionals and external partners, and ensure documentation aligns with approved templates and processes.

This position emphasizes governance and onboarding of vendors, with opportunities to coordinate across Medical Affairs, Procurement, Legal and Compliance, driving

Qualifications

• Fluent German and English are essential requirements.
• Strong organisational and project coordination skills are required.
• Excellent attention to detail is expected.
• Confident communicator who works with multiple stakeholders.
• Ability to manage competing priorities and drive tasks to completion.
• Experience in pharma/Medical Affairs or a regulated environment is advantageous.

Responsibilities

• Coordinate HCP/HCO contracts, agreements and payments from start to finish.
• Work with healthcare professionals, medical agencies and external partners.
• Prepare contracts and supporting documents using templates and approved processes.
• Support transfer-of-value and governance activities.
• Onboard new vendors, HCPs and medical agencies.
• Track timelines and manage multiple Medical Affairs projects.
• Collaborate with Medical Affairs, Procurement, Legal and Compliance teams.
• Ensure activities align with SOPs and requirements.

Skills

Fluent German

Fluent English

Organisation

Project coordination

Attention to detail

Stakeholder communication

Prioritization

Pharma/Medical Affairs experience

Job description

Medical Affairs Operations Support - German & English Speaking

Are you an organised, proactive professional looking to build your experience within Medical Affairs in a global biopharmaceutical environment?

We're looking for a German and English-speaking Medical Affairs Operations professional to join an exciting EMEA team. This is a great opportunity to take ownership of varied operational activities, work with senior stakeholders and gain valuable exposure across Medical Affairs, Procurement, Legal and Compliance.

What You'll Be Doing

You'll play a key role in keeping Medical Affairs activities moving, with responsibilities including:

• Coordinating HCP/HCO contracts, agreements and payments from initiation through to completion.
• Working directly with healthcare professionals, medical agencies and external partners.
• Preparing contracts and supporting documentation using approved processes and templates.
• Supporting transfer-of-value and governance activities.
• Coordinating the onboarding of new vendors, HCPs and medical agencies.
• Managing timelines and tracking multiple Medical Affairs projects and priorities.
• Partnering with colleagues across Medical Affairs, Procurement, Legal and Compliance.
• Helping ensure activities are delivered efficiently and in line with relevant SOPs and requirements.

What We're Looking For

• Fluent German and English – essential.
• Strong organisation and project coordination skills.
• Excellent attention to detail.
• A confident communicator who enjoys working with multiple stakeholders.
• Ability to manage competing priorities and drive activities through to completion.
• Experience within pharma, Medical Affairs, life sciences, healthcare or another regulated environment would be a strong advantage.
• Additional European languages are a plus.

Why Join?

This is more than an administrative support role. You'll be at the centre of Medical Affairs operations across EMEA, working with a broad network of internal and external stakeholders and taking ownership of activities that directly support successful Medical Affairs delivery.

For someone looking to broaden their Medical Affairs experience, strengthen their project management skills and gain exposure to a global biopharmaceutical organisation, this role offers a fantastic next step.