Medical Affairs Operations Support

Inizio Engage; Cardiff; On-site; GBP 32,000 - 48,000; Full time

Job summary

Inizio Engage is seeking a German and English-speaking Medical Affairs Operations professional to join our EMEA team in a fast-paced, regulated environment. You will coordinate contracts, agreements and payments, and work with healthcare professionals, medical agencies and external partners.

This role focuses on onboarding vendors, tracking timelines across multiple projects, and ensuring activities align with SOPs.

Qualifications

• Fluent German and English are essential.
• Strong organisation and project coordination skills are required.
• Excellent attention to detail is important.
• A confident communicator who works with multiple stakeholders.
• Ability to manage competing priorities and drive activities to completion.
• Experience in pharma, Medical Affairs, life sciences or regulated environments is advantageous.

Responsibilities

• Coordinating HCP/HCO contracts, agreements and payments from initiation through to completion.
• Working directly with healthcare professionals, medical agencies and external partners.
• Preparing contracts and supporting documentation using approved processes and templates.
• Supporting transfer-of-value and governance activities.
• Coordinating onboarding of new vendors, HCPs and medical agencies.
• Managing timelines and tracking multiple Medical Affairs projects and priorities.
• Partnering with colleagues across Medical Affairs, Procurement, Legal and Compliance.
• Ensuring activities are delivered efficiently and in line with SOPs and requirements.

Skills

German language

English language

Organisation

Project coordination

Attention to detail

Stakeholder communication

Prioritisation

Regulated environment experience

Job description

Medical Affairs Operations Support - German & English Speaking

Are you an organised, proactive professional looking to build your experience within Medical Affairs in a global biopharmaceutical environment?

We're looking for a German and English-speaking Medical Affairs Operations professional to join an exciting EMEA team. This is a great opportunity to take ownership of varied operational activities, work with senior stakeholders and gain valuable exposure across Medical Affairs, Procurement, Legal and Compliance.

What You'll Be Doing

You'll play a key role in keeping Medical Affairs activities moving, with responsibilities including:

• Coordinating HCP/HCO contracts, agreements and payments from initiation through to completion.
• Working directly with healthcare professionals, medical agencies and external partners.
• Preparing contracts and supporting documentation using approved processes and templates.
• Supporting transfer-of-value and governance activities.
• Coordinating the onboarding of new vendors, HCPs and medical agencies.
• Managing timelines and tracking multiple Medical Affairs projects and priorities.
• Partnering with colleagues across Medical Affairs, Procurement, Legal and Compliance.
• Helping ensure activities are delivered efficiently and in line with relevant SOPs and requirements.

What We're Looking For

• Fluent German and English – essential.
• Strong organisation and project coordination skills.
• Excellent attention to detail.
• A confident communicator who enjoys working with multiple stakeholders.
• Ability to manage competing priorities and drive activities through to completion.
• Experience within pharma, Medical Affairs, life sciences, healthcare or another regulated environment would be a strong advantage.
• Additional European languages are a plus.

Why Join?

This is more than an administrative support role. You'll be at the centre of Medical Affairs operations across EMEA, working with a broad network of internal and external stakeholders and taking ownership of activities that directly support successful Medical Affairs delivery.

For someone looking to broaden their Medical Affairs experience, strengthen their project management skills and gain exposure to a global biopharmaceutical organisation, this role offers a fantastic next step.