Medical Affairs Operations Support

Inizio Engage; Guildford; On-site; GBP 36,000 - 54,000; Full time

Job summary

Inizio Engage is seeking a Medical Affairs Operations Support who speaks German and English to join our global team in the UK. You will coordinate contracts, onboarding of vendors, and governance activities while partnering with internal teams across Medical Affairs, Procurement, Legal and Compliance.

This role offers exposure to diverse stakeholders and a chance to advance project coordination skills within a regulated biopharmaceutical environment.

Qualifications

• Fluent German and English are essential.
• Strong organizational and project coordination skills.
• Excellent attention to detail and ability to communicate with multiple stakeholders.
• Experience in pharma, medical affairs, life sciences, healthcare or regulated environments is advantageous.

Responsibilities

• Coordinate HCP/HCO contracts, agreements and payments from initiation through to completion.
• Work directly with healthcare professionals, medical agencies and external partners.
• Prepare contracts and supporting documentation using approved templates.
• Support transfer-of-value governance activities.
• Coordinate onboarding of new vendors, HCPs and medical agencies.
• Manage timelines and track multiple Medical Affairs projects and priorities.
• Partner with colleagues across Medical Affairs, Procurement, Legal and Compliance.
• Ensure activities are delivered efficiently and in line with SOPs and requirements.

Skills

Fluent German

Fluent English

Project coordination

Organizational skills

Stakeholder management

Prioritisation

Pharma/Life sciences experience

Job description

Medical Affairs Operations Support - German & English Speaking

Are you an organised, proactive professional looking to build your experience within Medical Affairs in a global biopharmaceutical environment?

We're looking for a German and English-speaking Medical Affairs Operations professional to join an exciting EMEA team. This is a great opportunity to take ownership of varied operational activities, work with senior stakeholders and gain valuable exposure across Medical Affairs, Procurement, Legal and Compliance.

What You'll Be Doing

You'll play a key role in keeping Medical Affairs activities moving, with responsibilities including:

• Coordinating HCP/HCO contracts, agreements and payments from initiation through to completion.
• Working directly with healthcare professionals, medical agencies and external partners.
• Preparing contracts and supporting documentation using approved processes and templates.
• Supporting transfer-of-value and governance activities.
• Coordinating the onboarding of new vendors, HCPs and medical agencies.
• Managing timelines and tracking multiple Medical Affairs projects and priorities.
• Partnering with colleagues across Medical Affairs, Procurement, Legal and Compliance.
• Helping ensure activities are delivered efficiently and in line with relevant SOPs and requirements.

What We're Looking For

• Fluent German and English – essential.
• Strong organisation and project coordination skills.
• Excellent attention to detail.
• A confident communicator who enjoys working with multiple stakeholders.
• Ability to manage competing priorities and drive activities through to completion.
• Experience within pharma, Medical Affairs, life sciences, healthcare or another regulated environment would be a strong advantage.
• Additional European languages are a plus.

Why Join?

This is more than an administrative support role. You'll be at the centre of Medical Affairs operations across EMEA, working with a broad network of internal and external stakeholders and taking ownership of activities that directly support successful Medical Affairs delivery.

For someone looking to broaden their Medical Affairs experience, strengthen their project management skills and gain exposure to a global biopharmaceutical organisation, this role offers a fantastic next step.