Medical Affairs Operations Support

Inizio Engage; Bradley Stoke; On-site; GBP 26,000 - 34,000; Full time

Job summary

Inizio Engage is seeking a Medical Affairs Operations Support with fluent German and English to join our EMEA team. You will own operational activities across Medical Affairs, Procurement, Legal and Compliance, coordinating contracts, payments and onboarding of vendors.

The role requires strong organization, attention to detail, and stakeholder communication skills, with experience in pharma or regulated environments considered a strong advantage.

Qualifications

• Fluent German and English are essential.
• Excellent organization and coordination skills.
• Attention to detail and a proactive communicator.
• Experience in pharma, Medical Affairs, life sciences or other regulated environments is a plus.
• Additional European languages are a plus.

Responsibilities

• Coordinate HCP/HCO contracts, agreements and payments from initiation to completion.
• Collaborate with healthcare professionals, medical agencies and external partners.
• Prepare contracts and supporting docs using approved templates and processes.
• Support governance activities and transfer-of-value processes.
• Coordinate onboarding of new vendors, HCPs and medical agencies.
• Track timelines and multiple Medical Affairs projects and priorities.
• Partner with Medical Affairs, Procurement, Legal and Compliance teams.
• Ensure activities are delivered efficiently and in line with SOPs.

Skills

Fluent German

Fluent English

Project coordination

Attention to detail

Stakeholder communication

Regulated environment experience

Job description

Medical Affairs Operations Support - German & English Speaking

Are you an organised, proactive professional looking to build your experience within Medical Affairs in a global biopharmaceutical environment?

We're looking for a German and English-speaking Medical Affairs Operations professional to join an exciting EMEA team. This is a great opportunity to take ownership of varied operational activities, work with senior stakeholders and gain valuable exposure across Medical Affairs, Procurement, Legal and Compliance.

What You'll Be Doing

You'll play a key role in keeping Medical Affairs activities moving, with responsibilities including:

• Coordinating HCP/HCO contracts, agreements and payments from initiation through to completion.
• Working directly with healthcare professionals, medical agencies and external partners.
• Preparing contracts and supporting documentation using approved processes and templates.
• Supporting transfer-of-value and governance activities.
• Coordinating the onboarding of new vendors, HCPs and medical agencies.
• Managing timelines and tracking multiple Medical Affairs projects and priorities.
• Partnering with colleagues across Medical Affairs, Procurement, Legal and Compliance.
• Helping ensure activities are delivered efficiently and in line with relevant SOPs and requirements.

What We're Looking For

• Fluent German and English – essential.
• Strong organisation and project coordination skills.
• Excellent attention to detail.
• A confident communicator who enjoys working with multiple stakeholders.
• Ability to manage competing priorities and drive activities through to completion.
• Experience within pharma, Medical Affairs, life sciences, healthcare or another regulated environment would be a strong advantage.
• Additional European languages are a plus.

Why Join?

This is more than an administrative support role. You'll be at the centre of Medical Affairs operations across EMEA, working with a broad network of internal and external stakeholders and taking ownership of activities that directly support successful Medical Affairs delivery.

For someone looking to broaden their Medical Affairs experience, strengthen their project management skills and gain exposure to a global biopharmaceutical organisation, this role offers a fantastic next step.