Mechanical Bid Manger

Intoheat; Bristol; On-site; GBP 40,000 - 70,000; Full time

Job summary

Intoheat, a Bristol-based mechanical and electrical building services company, is seeking a Mechanical Bid Manager to lead tendering for HVAC and plumbing projects from Bristol Office with client site visits.

You will manage PQQs to ITTs, craft executive summaries, work with clients and supply chain, and help win projects while ensuring compliance and timely submissions.

Qualifications

• : Solid experience estimating HVAC and plumbing systems.
• :
• Microsoft Office Suite experience including Excel.
• :
• Full UK Driving licence.
• :
• Construction management experience.
• :
• Understanding of take offs and scale drawings.
• :
• HNC level education in Building Services.
• :
• Work permit inquiry for UK employment.

Responsibilities

• Lead the full tender process from PQQs/SQs to ITTs and final presentations.
• Produce executive summaries and structured technical responses meeting client criteria.
• Ensure submissions adhere to procurement regulations, deadlines, and governance/pricing reviews.
• Attend site surveys and client meetings as required.
• Liaise with clients, consultants and supply chain.
• Develop winning strategies by evaluating risks, pricing models and technical solutions.
• Facilitate kick-off meetings/workshops with stakeholders.
• Support Bristol Projects team proactively and flexibly.
• Undertake other duties for smooth business operation.

Skills

Problem solving

Effective communication

Organizational skills

Independent working

Leadership & negotiation

Willingness to learn

Driving licence

Training & development

Education

HNC in Building Services

Tools

Microsoft Excel

MS Office

Job description

Join INTOHEAT as a Mechanical Bid Manger

INTOHEAT Ltd is a Mechanical & Electrical building services company with bases in Bristol and Exeter, operating nationally. We specialise in Mechanical & Electrical Design, Installation and Service & Maintenance across the building services industry.

We employ a team of highly qualified and experienced engineers and have the capacity and flexibility to handle all sizes of projects – small to large. Our efficient, personal and friendly service ensures every project is managed to the highest standards in terms of estimating, planning, design, installation and ongoing maintenance. We are also a proud member of the Building Engineering Services Association. We pride ourselves on personal service and customer satisfaction. From design through to installation and maintenance, we are committed to excellence in managing our clients’ requirements.

About the Role:

• Job title: Mechanical Bid Manger
• Department: Bristol Office
• Job Type: Full Time, Permanent
• Reports to: Operations Manager
• Location: Bristol Office, BS35 3UT with travel to client sites

Main purpose of the role

To support in the development of our Mechanical & Electrical Building Services Projects, by preparing and submitting detailed tenders and estimation of costs.

Key Tasks & Responsibilities.

• Lead the full tender process from Pre-Qualification Questionnaires (PQQs) and Selection Questionnaires (SQs) to Invitations to Tender (ITTs) and final presentations.
• Produce compelling executive summaries and structured, evaluative technical responses that meet client evaluation criteria and scoring methodologies.
• Ensure all submissions strictly adhere to procurement regulations, client deadlines, and internal governance or pricing reviews.
• Attend site surveys and client meetings where appropriate.
• Laise with clients, consultants and supply chain.
• Develop winning strategies by evaluating project risks, competitor analysis, pricing models, and technical solutions.
• Facilitate kick-off meetings and workshops, gathering critical input from technical, commercial, and operational stakeholders
• To assist the wider Bristol Projects team proactively and with flexibility
• Undertake any other duties as required for the smooth running of the business.

Person Specification

Knowledge and experience of:

• Solid experience estimating HVAC and plumbing systems
• Microsoft Office Suite (including Excel)
• Full UK Driving licence
• A good level of construction management experience
• Understanding of take offs and scale drawings
• HNC level education in Building Services
• Do you need a work permit to take up employment in the U.K?

Skills and abilities

• Be a problem solver, using discretion to direct enquiries where appropriate to ensure business efficiency
• The ability to communicate effectively across all levels and locations within the business
• Sound organisational skills
• Ability to work independently and as a part of a wider team
• Keen to develop, with a willingness and ability to learn.
• Excellent leadership, communication, and negotiation skills