Cancer Waiting Times Patient Tracker, Band 3

Gloshospitals; Cheltenham; Hybride; GBP 26 000 - 27 000; Plein temps

Résumé du poste

Gloucestershire Hospitals NHS Foundation Trust is seeking a proactive Band 3 admin worker to support cancer waiting times data capture and patient tracking. You will liaise with central booking and specialties to record progress, ensuring timely appointments and accurate database entries.

The role calls for strong MS Office skills, data entry accuracy and good communication across MDTs, with a pattern Monday–Friday and a closing date of 18 October 2026.

Qualifications

• Minimum NVQ level 3 or equivalent.
• Computer literacy and experience of using Microsoft Word and Excel.
• Database/Data Entry knowledge

Responsabilités

• Using hospital databases (TRAK, CRIS, Medical Notes, Infoflex, EPR) to check appointment dates and outcomes.
• Update cancer database in a timely, accurate manner to support cancer targets.
• Work with MDT coordinators to track patients from referral to treatment.
• Coordinate appointments across departments to meet government targets.
• Communicate with nursing staff and medical teams to ensure timely treatment.

Connaissances

Communication

MS Excel

MS Word

Data entry

Attention to detail

Confidentiality

Formation

NVQ level 3

Outils

Microsoft Word

Microsoft Excel

Infoflex

TRAK

CRIS

EPR

Description du poste

Cancer Waiting Times Patient Tracker, Band 3

The closing date is 18 October 2026

We are looking for a pro-active, motivated individual to work within our dedicated admin team who support the Trust delivering Cancer wait targets.

These are exciting roles focusing on expediting patients through the pathway from their first appointment to treatment. Duties will include liaising with Central booking office and specialties to accurately record progress.

Applicants must have excellent communication, good working knowledge of MS software, data collection skills and be flexible in their approach.

Additional working pattern details: Monday - Friday - Working pattern to be agreed

The proposed interview date is 5th November

Main duties of the job

The post holder will be responsible for tracking cancer patients in line with national cancer targets and will facilitate data collection for suspected/ diagnosed cancer patients, entering the information onto appropriate database(s). The post includes providing administration support for the MDT Co-ordinators and data collection for the National Cancer Audits. This post is essential to providing high quality information and ensuring patient's progress effectively on the cancer pathway.

About us

We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.

With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one of our innovative hospitals. As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.

Job responsibilities

• Using hospital databases, such as TRAK, CRIS, Medical Notes, Infoflex, EPR check appointment dates and outcomes for patients.


• Ensure the cancer database is updated in a timely and accurate manner to enable the clinical teams to meet the cancer targets.


• Working with MDT co-ordinators to ensure that all patients are proactively tracked from referral to treatment.


• Liaise with administrative and medical staff in various departments to ensure appointments are booked swiftly for patients in line with government targets.


• Ensure effective communication with nursing staff, medical teams and other co-ordinators in order to co-ordinate the effective and timely treatment of patients.


• Pro-actively escape issues and delays in the patients pathway.


• Develop a basic understanding of the medical terminology and treatments for cancer in order to fully understand the patients pathway.


• Maintain close communication with the MDT co-ordinator updating him/her on a regular basis on work progress and alerting him/her of any problems that may result in a delay in the patients treatment.


• Input data into Infoflex to ensure timely uploads in line with target dates.


• Provide administrative support including collecting medical notes in preparation for MDT


• Help assist and support all MDT specialties should it be required, particularly in periods of absence.

Audit

• Work with clinical teams to assist the MDT in collecting/recording data items for National Cancer Clinical datasets as required

Additional Responsibilities

• The post holder must at all times respect patient confidentiality and in line with the requirements of the General Data Protection Regulation (GDPR)


• Attend MDT Co-ordinator team meetings.


• Attend mandatory training courses as identified through supervision and individual performance review.


• Participate in individual performance review in regular supervision sessions as agreed.


• Assist with covering the MDT co-ordinators duties for annual leave/ sickness

Person Specification

Qualifications

• Minimum NVQ level 3 or equivalent


• Computer literacy and experience of using Microsoft Word and Excel


• Database/Data Entry knowledge

Experience

• Good attention to detail with ability to multitask


• Good working knowledge of Hospital Patient Administration System


• Previous experience of the NHS, knowledge of cancer services or work with patient records and medical terminology


• Good communication skills at all levels within and outside the organisation


• Experience of working in a busy environment


• Communicating at all levels


• NHS experience

Knowledge/ Skills

• Good working knowledge of MS office


• Accuracy


• Confidentiality


• Understand data and interpret

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Gloucestershire Hospitals NHS Foundation Trust

£25,760 to £27,476 a year(pa pro rata if part-time)