MDT Administrative Officer (XN03)

Leeds Teaching Hospitals; Leeds; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading healthcare provider in Leeds is seeking a motivated MDT Administrative Officer to support multidisciplinary teams. This full-time role requires excellent organisational skills, effective communication, and a background in administrative support. The successful applicant will handle meeting logistics, data entry, and communication with stakeholders. Opportunities for professional development and a supportive work environment are offered.

Qualifications

• Previous administrative/clerical experience required.
• Understanding of working in a complex organisation is essential.
• Knowledge of the NHS is beneficial.

Responsibilities

• Provide administration and clerical support to MDT services.
• Organise MDT meetings and manage related logistics.
• Conduct data collection and ensure data accuracy.

Skills

Organised

Prioritise workload

Interpersonal skills

Confidentiality

Good communication skills

Education

GCSE in English and Maths

Tools

Basic computer/typing qualifications

Job description

Overview

Neurosciences are looking for an enthusiastic, flexible and highly motivated MDT administrative officer to join our team. This is a full-time position of 37.5 hours a week, based at Leeds General Infirmary. The successful candidate will be part of a team providing administrative and clerical support to MDTs within the Neurosciences CSU. Duties will include attending MDT meetings, MDT data entry, typing of correspondence, organising meetings, dealing with telephone and email enquiries. The ability to work in a busy office environment is essential. The ideal candidate should be organised and able to prioritise their own workload. Candidates should have excellent communication skills and the ability to work as part of a team. We will also offer support through a structured period of induction, and opportunities for professional development in a supportive environment.

Main duties of the job

• Duties will include attending MDT meetings, MDT data entry, typing of correspondence, organising meetings, dealing with telephone and email enquiries.

About us

Leeds Teaching Hospitals is committed to our process of redeploying "at risk" members of our existing workforce to new roles. All our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you experience a delay in the shortlisting stage of the recruitment cycle, please bear with us and contact the named contact if you have any questions.

Job responsibilities

• Job Title: MDT Administrative Officer
• Reports to: MDT Co-ordinator
• Band: 3
• Location: Leeds General Infirmary
• AFC Job No: 1467

2. Job purpose/summary

To provide administrative and clerical support to MDT services within the Neurosciences CSU. The post holder will be responsible for providing a full and effective administrative and clerical support service to MDTs within the Neurosciences CSU. They will also be responsible for inputting data and producing reports as required. The postholder will be expected to arrange and plan their own work on a day-to-day basis within the overall demands and priorities of the department.

Principal duties & areas of responsibility

• MDT meetings: provide administrative support, organise meetings, ensure x-rays and notes are available, check access arrangements, book rooms and refreshments, organise travel, administer expense forms, liaise with members regarding dates, send notices, agendas and minutes.
• Attend MDT meetings as required; welcome participants, organise refreshments, take minutes and circulate after approval.
• Data collection: collect relevant information for patients and audits; use the Patient Administration System and other support systems; ensure data capture; enter information onto PPM (clinical information system).
• Liaise with MDT Co-ordinator to ensure 100% data accuracy and data capture; conduct data audits and system development where guided; contribute to information distribution across the Trust and other organisations.
• Admin support: provide full clerical support, organise and file documents, manage post, photocopying, faxing, email distribution; type letters and documents; support secretarial teams with typing/proofreading clinical correspondence; handle communications and enquiries; maintain mail-outs and labels; monitor stock levels and order stationery; record departmental expenditure and petty cash; coordinate staff leave and attendance at mandatory training.
• Adhere to statutory instruments and Trust policies (Data Protection, Health and Safety, Confidentiality, etc.).

The Leeds Way values

Our values are part of what makes us different from other trusts and guide how we work. The five values are: Accountable, Empowered. All actions are guided and evaluated through these values.

West Yorkshire Association of Acute Trusts (WYAAT)

Leeds Teaching Hospitals NHS Trust is part of WYAAT, a collaboration across West Yorkshire and Harrogate to provide the best possible care. WYAAT works with the West Yorkshire and Harrogate Health and Care Partnership as part of an integrated care system aiming for the best health and wellbeing for all.

Infection Control

The jobholder must comply with LTHT Infection Control policies, in particular Universal Infection Control Precautions. Hand hygiene must be performed before and after contact with patients and their environment.

Health and Safety / Risk Management

All staff must comply with LTHT policies, including Health and Safety, security, and safer working procedures, and report incidents using the Trust Incident Reporting system.

Equality and Diversity

Compliance with policies to ensure equality of employment and services, ensuring no person is treated less favourably on grounds of gender, ethnicity, age, disability, sexual orientation, religion, etc.

Training and Personal Development / Continuous Professional Development

Take responsibility for personal development with line manager; undertake mandatory training required for the role.

Communication & Working Relationships

Establish and maintain good working relationships with internal and external organisations and individuals; represent the service professionally at all times.

Special Working Conditions

Working at a computer most of the day; flexibility with hours for occasional early morning/evening meetings. Physical, mental, and emotional effort details are listed in the original text and retained here as part of the role description.

Person Specification

Experience

• Knowledge of a wide range of administrative procedures
• Previous administrative/clerical experience
• Understanding of working in a complex organisation
• Knowledge of the NHS
• Work experience in a health or social care setting

Qualifications

• GCSE in English and Maths
• Willing to attend relevant training courses
• Basic computer/typing qualifications

Skills & behaviours

• Well organised, able to prioritise and work on own initiative
• Importance of maintaining confidentiality
• Good interpersonal skills and able to relate effectively to a wide range of people
• Personable, patient, sensitive and flexible
• Willing to learn new skills
• Good written and verbal communication skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a Disclosure to check for any previous criminal convictions.