MBChB Assessment Assistant

University of Glasgow; Glasgow; On-site; GBP 22,000 - 26,000; Full time

Job summary

The University of Glasgow is seeking an Administrative Support for the Undergraduate Medical School’s Assessment Team. You will undertake various administrative duties, assisting with the smooth running of examinations and supporting faculty members. The role demands excellent communication skills, attention to detail, and the ability to handle confidential information effectively within a collaborative environment.

Benefits

Warm and engaging organisational culture

Flexible working arrangements

Opportunities for professional development

Qualifications

• A1 Scottish Credit and Qualification Framework level 5 or 6 or equivalent.
• Knowledge of GDPR legislation.
• Experience in clerking committees and producing accurate minutes is a plus.

Responsibilities

• Assist with the administration and compilation of assessment materials.
• Facilitate academic colleagues in OSCE station development.
• Assist with examiner recruitment and training activities.

Skills

Written communication

Verbal communication

Attention to detail

IT skills

Multi-tasking

Education

SCQF level 5 or 6

Job description

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Job Purpose

To undertake a range of administrative duties in support of the Undergraduate Medical School’s Assessment Team. Main Duties and Responsibilities 1. Work closely with the Deputy Manager of the Undergraduate Medical School and Assessment Administrators with regards to the administration and compilation of assessment materials for all clinical and written examinations.2. Facilitate academic colleagues with the annual cycle of OSCE station development.3. Assist with the recruitment of examiners for all clinical examinations, allocating roles as required to ensure the smooth running of examinations.4 Assist with the recruitment of invigilators for clinical examination quarantine purposes; liaising with Registry accordingly.5. Assist with compiling and distributing examiner and student feedback for all clinical examinations.6. Assist with examiner training activities.7. Assist with the set-up and on-the-day administration for all clinical and written examinations both on and off campus.8. Assist with the production and data capture of clinical and written examinations papers and results using IT software systems [risr/assess and the Medical Schools Council Exam-Write Platform].9. Assist with ensuring the correct adjustments are put in place for all students with reasonable adjustments across all clinical and written examinations.10. Work closely with the Simulated Patient Administrative Assistant to ensure Simulated Patients are arranged as required for all clinical examinations.11. Assist with updating each student’s NES ePortfolio account at the start of each academic session, ensuring all students are enrolled in the right year group.12. Provide support for the Undergraduate Medical School’s Assessment Committee as required.13. Assist with ensuring a high standard of quality control measures across all tasks in accordance with the relevant Standard Operating Procedures.14. Undertake any other reasonable duties that either the Manager/Deputy Manager of the Undergraduate Medical School and Assessment Administrators may request. Knowledge, Qualifications, Skills and Experience Knowledge/Qualifications Essential A1 Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3) or equivalent, and experience of personal development in a similar role or ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Desirable B1 Further or higher education qualificationB2 Knowledge and understanding of University structures, policy, practices and procedures B3 Awareness of GDPR legislation Skills Essential C1 Excellent written and verbal communication skillsC2 Tact, diplomacy and discretion C3 Able to work proactively, multi-task and use initiativeC4 Able to work independently and as part of a team C5 Excellent attention to detailC6 Excellent IT skills, covering the Microsoft Office Desirable D1 Experience of clerking committees and producing accurate minutes of meetings D2 Experience of web editing Experience Essential E1 Experience of working with and handling large volumes of administrative data, records and informationE2 Experience of handling confidential personal information with tact and diplomacy Desirable F1 Experience of working within the Higher Education sector supporting assessment activitiesF2 Experience of using bespoke IT systems Terms and Conditions Salary will be Grade 4, £22,681 - £25,138 per annum. This post is full time and open ended. As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity. As a valued member of our team, you can expect:1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared. 3 A flexible approach to working.