Maternity Services PA & Admin Lead

Isle of Wight NHS Trust; Swindon; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

Onsite day nursery

Cycle-to-work scheme

Discounts at local businesses

Beach hut rental

Job summary

The Isle of Wight NHS Trust is currently recruiting a Business Support Officer for Maternity Services at St Mary's Hospital. The role provides comprehensive PA, administrative and business support to the Maternity Senior Management Team, with duties spanning diary management, meetings, reports and stakeholder liaison.

Ideal candidates will have GCSE English, a secretarial/admin qualification, strong IT skills (Outlook, Word, PowerPoint) and prior PA experience in a complex NHS setting.

Qualifications

• GCSE level English and Maths plus a secretarial/admin qualification (NVQ3 or equivalent).
• Proven IT skills with MS Office: Outlook, Word and PowerPoint.
• Experience as a PA or senior secretary in a complex organisation with confidentiality.

Responsibilities

• Provide comprehensive PA, administrative and business support to the Maternity Senior Management Team.
• Manage diaries, correspondence, enquiries and electronic filing systems.
• Coordinate meetings, including agenda preparation, circulation of papers, minute-taking and action logs.
• Prepare high-quality reports, documents, presentations and correspondence.
• Maintain trackers and rolling programmes, following up actions and deadlines.
• Liaise with internal/external stakeholders on confidential queries.
• Support travel arrangements, ordering of equipment and stationery, and processing invoices.
• Manage multiple priorities and provide flexible support to deliver service and Trust priorities.

Skills

GCSE English

Secretarial qualification

IT skills

Outlook

Word

PowerPoint

PA experience

Senior secretary

Minute taking

NHS experience

Prioritisation

Confidentiality

Microsoft 365

Education

GCSE or equivalent

NVQ 3 or equivalent

Tools

Microsoft 365

Outlook

Word

PowerPoint

Job description

The Isle of Wight NHS Trust is currently recruiting a Business Support Officer for Maternity Services at St Mary's Hospital. The role provides comprehensive PA, administrative and business support to the Maternity Senior Management Team, with duties spanning diary management, meetings, reports and stakeholder liaison.

Ideal candidates will have GCSE English, a secretarial/admin qualification, strong IT skills (Outlook, Word, PowerPoint) and prior PA experience in a complex NHS setting.