Maternal Medicine Network Administrative Officer (XN04)

NHS; Leeds; On-site; GBP 26,000 - 30,000; Full time

Job summary

An exciting opportunity for a Band 4 Administrative Officer to join the Yorkshire & Humber Maternal Medicine Network. The role involves coordinating administrative functions within the network, ensuring effective support across various services.

Qualifications

• Educated to NVQ Level 4/5 or equivalent.
• Experience dealing with sensitive and complex situations.

Responsibilities

• Co-ordinate and facilitate administrative functions.
• Provide advice and guidance on operational issues.

Skills

Communication

Interpersonal Skills

Organisational Skills

Problem Solving

Education

NVQ Level 4/5

BTEC Level Higher National Diploma

Tools

MS Office

Job description

Job summary

Expected Shortlisting Date

09/06/2025

Planned Interview Date

30/06/2025

Job Advert - Band 4 Administrative Officer

Yorkshire & Humber Maternal Medicine Network

An exciting opportunity has arisen for an enthusiastic and highly organised Band 4 Administrative Officer to join the Yorkshire & Humber Maternal Medicine Network. We are looking for a self-motivated individual to co-ordinate and facilitate the administrative function of the Maternal Medicine service.

Please contact Debbie Scott (Consultant Midwife for the Yorkshire and Humber MMN), [e-mail], for further details and /or to arrange a telephone discussion.

Main duties of the job

The post holder must hold excellent communication and interpersonal skills. They will be required to plan and organise the administrative function and make effective and efficient judgements on a range of situations.

The post holder will communicate and provide advice, information and guidance with a range of contacts internally and externally on issues relating to the operation of the Yorkshire & Humber Maternal Medicine Network.

About us

The Yorkshire & the Humber Maternal Medicine Network is made up of two specialist Maternal Medicine Centres (MMCs) held within Sheffield Teaching Hospitals NHS Foundation Trust and Leeds Teaching Hospitals NHS Foundation Trust alongside services delivered in local DGHs supporting the population of Y&H. The post holder will ensure that adequate administrative support is provided at all times across the network, including preparation and minute taking at the weekly MDTs at both sites.

Leeds Teaching Hospitals are acting as the lead provider for the MMN and therefore roles will be recruited via LTHT but will require working across the network. The base location is to be agreed on an individual basis. There will be an element of remote working to this post.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Details Date posted

14 May 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9298-WOM-166

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description Job responsibilities

Job Title: Maternal Medicine Network Administrative Officer

Band: 4

Department: Maternity

Location Yorkshire & the Humber

JOB PURPOSE/SUMMARY

The Yorkshire & the Humber region has come together to form a Maternal Medicine Network; this includes three Local Maternity Systems (Humber, Coast & Vale, South Yorkshire & Bassetlaw, and West Yorkshire & Harrogate) working with commissioners, providers, clinicians, the Yorkshire & the Humber Maternity Clinical Network, service users via the Maternity Voices Partnerships and has the support of the Integrated Care Systems.

The aim is to provide equitable and expert support for women with pre-existing or pregnancy-induced significant medical issues, to ensure sustainability of that care wherever in Yorkshire & the Humber they may live, and additionally, to provide perinatal mental health support or other onward referral as required.

The Yorkshire & the Humber Maternal Medicine Network is made up of two specialist Maternal Medicine Centres (MMCs) held within Sheffield Teaching Hospitals NHS Foundation Trust and Leeds Teaching Hospitals NHS Foundation Trust alongside services delivered in local DGHs supporting the population of Y&H. The post holder will co-ordinate and facilitate the administrative function within the Yorkshire & Humber Maternal Medicine Network, ensuring that adequate administrative support is provided at all times.

LTHT are acting as the lead provider for the MMN and therefore roles will be recruited via LTHT but will require working across the network. Base location to be agreed on an individual basis.

Please see attached for full job description and personal specification.

Job description Job responsibilities

Job Title: Maternal Medicine Network Administrative Officer

Band: 4

Department: Maternity

Location Yorkshire & the Humber

JOB PURPOSE/SUMMARY

The Yorkshire & the Humber region has come together to form a Maternal Medicine Network; this includes three Local Maternity Systems (Humber, Coast & Vale, South Yorkshire & Bassetlaw, and West Yorkshire & Harrogate) working with commissioners, providers, clinicians, the Yorkshire & the Humber Maternity Clinical Network, service users via the Maternity Voices Partnerships and has the support of the Integrated Care Systems.

The aim is to provide equitable and expert support for women with pre-existing or pregnancy-induced significant medical issues, to ensure sustainability of that care wherever in Yorkshire & the Humber they may live, and additionally, to provide perinatal mental health support or other onward referral as required.

The Yorkshire & the Humber Maternal Medicine Network is made up of two specialist Maternal Medicine Centres (MMCs) held within Sheffield Teaching Hospitals NHS Foundation Trust and Leeds Teaching Hospitals NHS Foundation Trust alongside services delivered in local DGHs supporting the population of Y&H. The post holder will co-ordinate and facilitate the administrative function within the Yorkshire & Humber Maternal Medicine Network, ensuring that adequate administrative support is provided at all times.

LTHT are acting as the lead provider for the MMN and therefore roles will be recruited via LTHT but will require working across the network. Base location to be agreed on an individual basis.

Please see attached for full job description and personal specification.

Person Specification Qualifications Essential

• Educated to NVQ Level 4/5, BTEC Level Higher National Diploma & Certificate (HND/C) or equivalent level
• Substantive Administrative experience
• ECDL Qualification Word Processing and Computer literacy skills to RSA3/NVQ3 Level (or equivilant demonstrable skills)
• S56

Desirable

• Previous NHS experience in an administrative capacity
• Previous experience working in Maternity Services

Experience Essential

• Previous experience of dealing with sensitive and/or complex situations
• Experience of dealing with confidential information

Additional Requirements Essential

• Able to organise and prioritise both own workload and that of others as required
• Possess a range of developed communication skills
• Able to confidently use MS Office, such as Outlook, Teams, PowerPoint, Word and Excel
• Able to function effectively as part of a Team
• Have the ability to exercise sound judgement in relation to problem solving and identifying situations requiring further advice
• Ability to practice delegation, negotiation and motivation skills.
• Able to fulfil Occupational Health requirements for the post in compliance with Trust Policy

Skills & behaviours Essential

• Self-discipline/motivated to function independently, but also able to motivate others

Desirable

• Experience of managing organisational change within a team e.g. restructures, changes to job requirements.

Person Specification Qualifications Essential

• Educated to NVQ Level 4/5, BTEC Level Higher National Diploma & Certificate (HND/C) or equivalent level
• Substantive Administrative experience
• ECDL Qualification Word Processing and Computer literacy skills to RSA3/NVQ3 Level (or equivilant demonstrable skills)
• S56

Desirable

• Previous NHS experience in an administrative capacity
• Previous experience working in Maternity Services

Experience Essential

• Previous experience of dealing with sensitive and/or complex situations
• Experience of dealing with confidential information

Additional Requirements Essential

• Able to organise and prioritise both own workload and that of others as required
• Possess a range of developed communication skills
• Able to confidently use MS Office, such as Outlook, Teams, PowerPoint, Word and Excel
• Able to function effectively as part of a Team
• Have the ability to exercise sound judgement in relation to problem solving and identifying situations requiring further advice
• Ability to practice delegation, negotiation and motivation skills.
• Able to fulfil Occupational Health requirements for the post in compliance with Trust Policy

Skills & behaviours Essential

• Self-discipline/motivated to function independently, but also able to motivate others

Desirable

• Experience of managing organisational change within a team e.g. restructures, changes to job requirements.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer details Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)