Materials Management Officer

East Suffolk and North Essex NHS Foundation Trust; Colchester; On-site; GBP 21,000 - 24,000; Full time

Benefits offered by this job

Training & development

Flexible working

NHS pension

Staff discounts

Job summary

East Suffolk and North Essex NHS Foundation Trust is recruiting a Materials Management Officer for a permanent, on-site role at Colchester Hospital. You will support stock control, reporting, and the efficient running of the materials management service.

The role requires strong IT skills, familiarity with procurement systems, and effective communication with internal teams and suppliers. NHS experience is advantageous.

Qualifications

• GCSE English and Maths (Grade 5/C or equivalent).
• NVQ Level 3 in administration or equivalent experience.
• Experience with NHS purchasing systems and Microsoft Office.

Responsibilities

• Deliver a Materials Management service to ESNEFT service users in line with NHS policies.
• Provide comprehensive operational and administrative support across the department.
• Utilise hospital systems and technology to support stock control and reporting.

Skills

Administrative experience

Operational role

NHS experience

Microsoft Office

Education

NVQ Level 3 in administration

GCSE English/Maths

Tools

NHS Purchasing systems

IT systems

Job description

East Suffolk and North Essex NHS Foundation Trust

Materials Management Officer

The closing date is 11 November 2026

We at East Suffolk & North Essex NHS Foundation Trust are seeking a highly motivated Materials Management Officer to join our team on a permanent contract, based on-site at Colchester Hospital. You will demonstrate a high standard of professional conduct, alongside strong logistical and organisational skills, to support the efficient management of supplies and materials as part of an effective materials management service. The role requires an individual who is well versed in IT applications, including procurement systems, inventory management tools, and standard office software, enabling accurate reporting, effective stock control, and informed decision-making. As an effective communicator, you will liaise confidently with internal stakeholders, suppliers, and external partners, ensuring clear, timely, and professional communication at all levels. This position involves both mental and physical demands, requiring sustained concentration, problem-solving, and attention to detail, as well as the ability to undertake practical tasks such as stock handling, movement of goods, and supporting day-to-day logistical operations. You will be detail-oriented, systems-savvy, and able to balance operational pressures with compliance, safety, and best practice.

Main duties of the job

To deliver a Materials Management service to ESNEFT service users in line with NHS Policies and procedures. Consistent provision of comprehensive and efficient operational and administrative support. To support the team and provide cover across the department and wider organisation in times of absence or emergencies. To utilise the required technology, hospital systems and new technology or system(s), and support other team members to do so to deliver an efficient administrative and operational service.

About us

We are one of the largest NHS organisation in the region, employing over 12,000 staff. We deliver care from two main hospitals in Colchester & Ipswich, six community hospitals, clinics and patient's homes. Our scale provides exciting opportunities for development, innovation, research, education and training. Talk to us about our range of flexible working opportunities, apprenticeships and staff benefits. Equality Diversity and Inclusion (EDI) is at the heart of all we do; and it forms part of ESNEFTs core activities. The Trust operates and relies on everyone treating each other with dignity and respect, to receive equitable and fair treatment in the implementation of Policies, procedures and in its practices and to foster positive work relationships. The EDI Agenda reflects the Trust values of Optimistic, Appreciative and Kind. In line with the NHS Long Term Plan and Staff Standards, we consistently strive to improve, to take the learning into Action for a better ESNEFT.

Job responsibilities

For further information about this role please contact:

Working at ESNEFT

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.

To comply with UK Government regulations on sponsorship we are unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold. Full guidance on sponsorship can be found Skilled Worker visa: Overview - GOV.UK

In line with AfC Terms and Conditions new entrants to NHS will commence on the entry level of the salary

If you require any information in an alternative format or have any access needs for the application process, please contact us.

Qualifications

• GCSE grade 5/C or equivalent in English and Maths
• NVQ level 3 in administration/secretarial or equivalent experience

Experience

• Previous administrative/operational role
• Working collaboratively as part of a team
• Advanced IT Systems including - Microsoft Office
• Experience of communicating with a range of people both within and external to the organisation
• NHS experience
• Experience within relevant work area
• Experience of working with members of the public
• Experience of working with NHS Purchasing systems
• Customer Services

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

East Suffolk and North Essex NHS Foundation Trust