Materials Management Assistant (XN03)

Integrated Care System; Leeds; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization in Leeds is seeking a Materials Management Assistant to manage stock levels and provide supplies to clinical areas. The role requires strong communication skills and physical fitness due to manual handling responsibilities. This position involves working directly with clinicians and requires adaptability in a busy hospital environment. Opportunities for training and career progression are available.

Benefits

Health & Wellbeing support

Annual reviews

Staff Discounts

Qualifications

• Experience within a Materials Management department preferred.
• Understanding of customer requirements in the Healthcare Industry required.
• Ability to work as both a team member and independently.

Responsibilities

• Responsible for the provision of a Materials Management service to clinical areas.
• Ensure stock is maintained using hand-held data capture devices.
• Participate in meetings with clinical staff for urgent medical products.

Skills

Experience in customer facing environment

Strong communication skills

Organizational skills

Education

Relevant NVQs and CIPS desirable

Tools

Hand-held data capture devices

Job description

Lookingfor the next step in your career? Excellent pay, annual reviews, Health &Wellbeing support, Staff Discounts, Excellent holiday/leaveallowance...What's not to love?!In this role, you will be part of a teamstaff that provides the Materials Management service forLeeds Teaching Hospitals. This role is customer facing and supporting bothprocurement and clinical colleagues. Reporting into the Materials ManagementSupervisor, you will be responsible for the provision of a Materials Managementservice to clinical areas.This is one of the more manual roles withinSupplies as it involves moving/handling of cages, pushing/pulling-you'll getyour steps in! As well as some office based work. Attention to detail'skey.This is a busy area so you will need to be organised and show strongconfident communication skills when working with end users especially whenurgent orders are needed. You need to be physically fit, this job willinvolve manual handling, including lifting. You need to be adaptable tochange, sometimes at short notice. Accountability is key in this role-youwill be given responsibility for your own wards, you will build a rapportwith ward colleagues and be their main point of contact. Ensure stock ismaintained at the appropriate levels using hand held data capture devices.Distribution of goods as required to each location, putting away stock andmanaging store rooms to agreed standards. Supporting the end user is ourpriority-the patient.

Main duties of the job

Thisrole is based within St James Hospital, you may be face to face withSurgeons/Clinicians urgently requiring very specific medical products, sopeople management skills are key. You will be working directly with otherMaterials Management Assistants but you will be part of a much bigger teamacross the Supplies & Procurement as a whole. There are manyopportunities and pathways for career progression and plenty of trainingcourses offered. This role is operational, so on site 5 day a week (Mon-Friday),there is no availability for hybrid working, so if you're looking to leaveyour laptop on the sofa and be hands-on, in a busy environment, then this isfor you!

Youwill ensure that the Trusts procurement is undertaken in accordance with theorganisations Best Practice and Financial Standing Instructions. They willensure stock is maintained at the appropriate level using hand held datacapture devices and the putting away of stock to agreed standards.

Thisrole is Monday-Friday, 7:30am-3:30pm on site at St James University Hospital,Leeds.

About us

TheSupplies department has different areas throughout the Trust and the mainaspect of the Materials Management team is to provide stock items towards/clinical areas. It is essentially Inventory/Stock Management.'Supplies' sits within the Procurement Department, which includes Contracting(Clinical & Non-Clinical), Purchase to Pay Team, Supply Chain, Logisticsand Warehousing, Digital Information Technology Contracting. There are manytraining opportunities and progression within the department and the trust iswholeheartedly supported across all levels of management. We pride ourselveson being a diverse and inclusive team. Staff Health & Wellbeing ispromoted here and there is a diverse network of support available across theTrust,.

LeedsTeaching Hospitals is committed to our process of redeploying 'at risk'members of our existing workforce to new roles. As such, all our job advertsare subject to this policy and we reserve the right to close, delay or removeadverts while this process is completed. If you do experience a delay in theshortlisting stage of the recruitment cycle, please bear with us while thisprocess is completed, and contact the named contact if you have anyquestions.

Job responsibilities

Underthe direction of the Materials Management Supervisor, to be responsible forthe provision of a Materials Management service to a designated number ofwards and departments.

Ensurethat the Trusts procurement is undertaken in accordance with theorganisations Best Practice and Financial Standing Instructions.

Ensuresstock is maintained at the appropriate level using hand held data capturedevices and the putting away of stock to agreed standards.

Providesa comprehensive interface for customers who receive a Materials Managementservice.

Tomanage the administrative support required for each of the Supplies IT System

Theposition forms part of a team of seven Whole Time Equivalents (WTE),providing a Materials Management service for a range of medical andnon-medical goods.

Whilstthere is no direct budget management the post holder will be expected tounderstand the Trusts budgeting process and the allocation of costmechanism.

Thedepartment is targeted with cash releasing targets in excess of £2m per annumand the post holder will be expected to significantly contribute in meetingthis target.

Itis expected that a significant reduction in the levels of inventory that theTrust currently holds can be achieved through a collaborative approachbetween purchasing and materials management.The post holder will work closely with the Materials ManagementSupervisor to achieve this goal.

Toparticipate in meetings with clinical staff, for regular reviews and tosupply urgent medical products/data, when required.

Experienceof working within a Materials Management department, ideally within acustomer facing service environment.

Knowledgeand experience of professional procurement principles and associated ITsystems, including management of information systems, data capture devicesand bar code technology.

Knowledgeof receipting process and Materials Management theory, including stockcontrol, delivery, ordering / invoicing options and Customer Care.

Theability to work as both a team member and alone within clearly definedprocedures. Frequently using own initiative on routine decisions, and toliaise with colleagues and customers at all levels.

Excellentcommunication skills, particularly orally, and the ability to deal withcustomers courteously and effectively within a hospital environment.

Understandingof customer requirements that are particular to the Healthcare Industry.

Abilityto recognise the issues which influence the management of the total supplychain is essential

Demonstratesevidence of continual development and training, particularly working towardsrelevant NVQs and CIPS is desirable.

Willingnessto undertake further training and development, either internally orexternally, is essential in accordance with the departments accreditation tothe Investors in People standard. In addition, to undertake all mandatorytraining required for the role, particularly attending refresher training onan annual basis.

Goodunderstanding of Supply Chain Management, and the critical areas to considerwhen determining the appropriate supply route, analysing financial andpurchasing options for requisitions received.

Person Specification

Experience

• Worked in a customer facing environment
• Worked under pressure
• Hand-held inventory/stock control devices

Other Criteria

• Meet Occupational Health Requirements
• Good physical fitness
• Organisational skills
• Honest & Trustworthy

Skills and behaviours

• Remain calm and professional under pressure
• Team Player
• Work to time restraints

Qualifications

• Manual Handling-Lifting & Carrying/Pushing & Pulling
• Health & Safety COSHH

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.