Materials Management Assistant

Integrated Care System; Stockport; On-site; GBP 20,000 - 30,000; Full time

Job summary

A healthcare provider in Stockport is looking for a Procurement Department member. In this role, you will manage stock ordering and ensure availability for departments. The ideal candidate should have skills in Microsoft Office, experience in procurement, and good organisational skills. Flexible working options are available, with benefits like generous annual leave and salary sacrifice schemes.

Benefits

27-33 days of annual leave

Salary sacrifice schemes

Cycle to work scheme

Qualifications

• Experience of working in a busy Procurement / Supply Chain environment.
• Knowledge of NHS procurement policies and procedures.
• Experience of checking, monitoring and re-ordering to maintain stock levels.

Responsibilities

• Provide a stock ordering and put away service.
• Monitor stock availability and delivery times.
• Assist in creating relationships with end users and suppliers.

Skills

Good organisational skills

Pleasant and professional manner

Ability to prioritise workload

Education

Educated to GCSE or equivalent

Tools

Microsoft Office

Online ordering systems

Job description

The post holder will be a member of the Procurement Department within the Materials Management Team and will provide a stock ordering and put away service to Stockport NHS Foundation Trust restocking the wards and departments.

Main duties of the job

70% of the main duties and responsibilities of this role will be the manual and physical activity of ordering, checking and put away stock products, which involves the moving and handling the products out in the wards and departments, and dealing with returns where appropriate. Physical effort also includes standing for long periods of time, walking across the whole Trust site, and working within small storeroom areas.

Process stock and non-stock requisitions utilising appropriate NHS Supply Chain IT System / Local Stock Management System in line with the Trust's pre-determined input timetable.

Monitor stock availability, delivery times and dates, taking remedial action as and when necessary. Ensure that all discrepancies are correctly recorded and that appropriate corrective action is taken.

Maintain all electronic records of products and associated stock levels utilising NHS Supply Chain I.T. system accurately and amend as appropriate.

Identify any surplus stock that can either be re-assigned to other wards or returned to NHS Supply Chain for credit and action accordingly.

Assist in the smooth implementation of any product or unit of issue changes that result from Trust product rationalisation / standardisation or from changes to national suppliers either permanent or temporary.

About us

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

Benefits we offer to you:

• Between 27-33 days of annual leave plus bank holidays
• Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
• Cycle to work scheme
• Salary finance - for loans, savings, budget planning and tips on managing debt
• Stockport Credit Union- for local financial advice

Job responsibilities

Communications

Respond to and deal with catalogue queries from customers on product details, availability, delivery times and other associated queries.

Assist the Materials Management Supervisors in creating and managing relationships with end users and suppliers to develop product knowledge and other relevant information.

Attend meetings with Trust Stakeholders and Suppliers as and when required in support of the Materials Management Supervisors.

Attend Departmental meetings as and when required.

Demonstrate excellent communication and Customer Service Skills.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.

Person Specification

Education & Qualifications

• Educated to GCSE or equivalent including Maths and English or equivalent work experience.

Knowledge

• Experience of Microsoft Office Packages, Word, Excel and Outlook
• Ability to search, research and access procurement resources
• Knowledge of the use of online ordering systems
• Knowledge and understanding of NHS procurement policies and procedures

Experience

• Experience of working in a busy Procurement / Supply Chain environment
• Experience of checking, monitoring and re-ordering to maintain stock levels
• Experience of distribution of stocks and products
• Experience of stock takes and inventory management
• Experience of dealing with stock queries and discrepancies
• Procurement experience within a Public Sector / NHS environment

Skills & Abilities

• Good organisational skills.
• Pleasant and professional manner.
• Ability to prioritise workload to enable deadlines to be met.

Work Related Circumstances

• Ability to work flexibly in order to meet deadlines.
• Ability to use own initiative to work successfully alone or as part of a team.
• Physical effort, including lifting bulky and/or heavy packages, standing for long periods, working in confined spaces.
• Participate in training and development activities that are relevant to the job role.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.