Materials Management Assistant

North Bristol NHS Trust; Bristol; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established healthcare provider is seeking a dedicated materials management professional to ensure effective stock management and support clinical operations. In this role, you'll be responsible for maintaining optimal inventory levels, assisting with procurement processes, and ensuring timely deliveries. Your strong communication and organizational skills will be essential as you interact with various stakeholders, including clinical staff and suppliers. This position offers a unique opportunity to contribute to patient care in a dynamic and supportive environment, where your efforts will directly impact the quality of healthcare services provided to the community.

Qualifications

• Educated to GCSE level in English and Mathematics.
• Proficient with PC and Microsoft Office packages.

Responsibilities

• Replenish goods and maintain optimum stock levels.
• Assist with purchasing and inventory management.
• Provide support to clinical staff and ensure cleanliness.

Skills

Good communication skills

Time management

Problem solving

Numerical skills

Attention to detail

Ability to work under own initiative

Strong team ethic

Education

GCSE/O level

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Thank you for your interest in this vacancy! We highly recommend reading our Tips on how to apply page to give you an insight on how applications are scored & shortlisted by our Recruiting Managers. These tips have been provided to give you a better chance of being shortlisted for our vacancies.

Please note that if you apply for a position with North Bristol NHS Trust, you may be contacted via TRAC or via email. This includes invites for job interviews. We therefore recommend that you regularly check your TRAC Account and email accounts including junk and spam folders.

Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can.

Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this.

Job Overview

The job has two main purposes:

1. Effective materials management for service users.
2. Reviewing and maintaining optimum stock levels of all products to be materially managed.

Main duties of the job

Knowledge

• Educated to GSCE ‘O’ level/ONC standard in English and Mathematics.
• Proficient with PC, with knowledge of Microsoft Office packages e.g., Outlook, Word and Excel.

Training

• Good inter-personal skills and the ability to communicate clearly and effectively, daily at all levels i.e., with management, members of staff, service stakeholders, BWPC staff, service end users, Trust clinical staff, local budget holders and suppliers.

Experience

• Experience within a supply chain/logistics environment.
• Experience within a customer facing role, such as retail or hospitality.

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Detailed Job Description And Main Responsibilities

• Replenish goods at ward, theatre and departmental level using bar code systems as appropriate, adhering to PAR levels implemented by the Supply Chain Analyst.
• Assist Trust clinical staff, end users and local budget holders with maintaining optimum stock levels for all departments ensuring an optimum inventory within the system.
• Establish clear priorities, highlight trends, initiate any corrective action, and carry out any special exercises as required to ensure the integrity of the materials management process. Report all exceptions to the Supply Chain Analyst as appropriate.
• To adhere to the scanning schedule issued by the Supply Chain Analyst at all times.
• Maintain and update labelling and records both electronically, and in physical materials management locations. This includes responding to all product conversions before further scans of an affected area are carried out.
• Support the implementation of e-procurement including electronic catalogues and inventory management.
• Ensure deliveries of goods are accurate, on time and stored in a professional manner.
• Provide monthly stock count figures to all requisition points designated when required.
• Ensure the cleanliness of all storerooms managed by the MM service and that all waste generated by unpacking a delivery is disposed of appropriately.
• Process purchase orders and assist with the purchasing process as necessary.
• Assist with the maintenance of records and the provision of statistical information as required. Ensure that all templates are accurate and up to date at all times.
• Answer the telephone; take messages and action as appropriate.
• Attend team meetings and feedback sessions as requested.
• Regular interaction with the AGV system, both as a user, and to ensure service continuity.
• To ensure that expired and wasted stock is logged with the value recorded as applicable.
• Resolve day to day materials management queries raised by wards, theatres, or departments.
• Chase outstanding orders by liaising with procurement or directly with the supplier.
• Operate office equipment provided appropriate to the task allocated.
• To ensure all goods ordered are on EROS, and all staff requesting new products do so via appropriate channels.

Person specification

Shortlisting criteria

Essential criteria

• Educated to GCSE/ O level
• Knowledge of “Supply Chains”
• Good communication skills
• Able to work under own initiative
• Good time management and organisation skills
• Numerical skills
• Problem solving skills
• Proficient with PC, with knowledge of Microsoft packages e.g., Outlook, Word and Excel
• Strong team ethic
• Flexible approach to working hours and location
• Attention to detail

Desirable criteria

• Experience of working in an office environment
• Supply chain experience
• Experience within a customer facing role, such as retail or hospitality

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel [phone].

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.