Materials Management Assistant

North Bristol NHS Trust; Bristol; On-site; GBP 24,000 - 26,000; Full time

Job summary

An established healthcare provider is seeking a dedicated individual for a pivotal role in materials management. This position involves ensuring optimal stock levels, effective communication with various stakeholders, and maintaining accurate inventory records. Ideal candidates will have a background in supply chain or logistics and possess strong interpersonal skills. Join a forward-thinking organization committed to delivering exceptional healthcare and making a real difference in the community. This role offers a full-time contract with competitive compensation and a supportive work environment.

Qualifications

• Experience in supply chain or logistics environment is essential.
• Proficient in using Microsoft Office packages.

Responsibilities

• Replenish goods and maintain stock levels using barcode systems.
• Process purchase orders and assist with procurement as needed.

Skills

Interpersonal Skills

Effective Communication

Materials Management

Stock Management

Customer Service

Education

GSCE ‘O’ level in English

GSCE ‘O’ level in Mathematics

Tools

Microsoft Office

Barcode Systems

E-Procurement Systems

Job description

This post is only open to internal applicants.

Band 3

Main area: Facilities
Grade: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week (Monday – Friday 08:00 – 16:00)
Job ref: 339-FM0160-RUH

Site: Southmead Hospital
Town: Bristol
Salary: £24,625 - £25,674 per annum, pro rata for part-time roles.
Salary period: Yearly
Closing date: 08/05/2025 23:59

Thank you for your interest in this vacancy! We highly recommend reading our Tips on how to apply page to understand how applications are scored & shortlisted by our Recruiting Managers. These tips can improve your chances of being shortlisted.

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Job overview

The main purposes of the role are:

1. Effective materials management for service users.
2. Reviewing and maintaining optimal stock levels of all products to be managed.

Main duties of the job

Knowledge:

• Educated to GSCE ‘O’ level/ONC standard in English and Mathematics.
• Proficient with PC, including Microsoft Office packages such as Outlook, Word, and Excel.

Training:

• Good interpersonal skills and effective communication with management, staff, stakeholders, clinical staff, budget holders, and suppliers.

Experience:

• Experience in a supply chain or logistics environment.
• Experience in a customer-facing role, such as retail or hospitality.

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to Bristol, South Gloucestershire, and North Somerset from Southmead Hospital. We are the regional Major Trauma Centre and an internationally recognized centre of excellence. Our vision is to enable our teams to deliver exceptional healthcare, personally.

We value all individuals and are committed to diversity and inclusion, welcoming applicants from all backgrounds.

Detailed job description and main responsibilities

• Replenish goods at ward, theatre, and departmental levels using barcode systems, following PAR levels.
• Assist staff and budget holders in maintaining stock levels and inventory accuracy.
• Prioritize tasks, identify trends, initiate corrective actions, and report exceptions.
• Adhere to scanning schedules and maintain records electronically and physically.
• Support e-procurement and inventory management systems.
• Ensure accurate, timely deliveries and proper storage.
• Provide monthly stock counts and ensure storerooms are clean and waste is disposed of properly.
• Process purchase orders and assist with procurement as needed.
• Maintain records and statistical data, ensuring templates are current.
• Answer calls, attend meetings, and interact with systems like the AGV.
• Log expired and wasted stock, resolve materials management queries, and chase outstanding orders.
• Operate office equipment and ensure procurement requests are made through appropriate channels.

Person specification

Shortlisting criteria

• Experience working in an office environment.
• Supply chain experience.
• Customer-facing experience, e.g., retail or hospitality.

If you do not hear from us within three weeks of the closing date, please assume your application was unsuccessful. We do not reimburse travel expenses for interviews. For support related to the Disability Act / Two Ticks scheme, contact tel [phone]. We are committed to safeguarding children and young people, and all staff and volunteers share this commitment.

The successful applicant(s) will typically start at the minimum of the scale unless previous NHS service applies. Progression is by annual increments.

We value diversity and encourage applications from underrepresented groups, including Black, Asian, minority ethnic backgrounds, disabled people, and LGBTQIA+ individuals.

Note: Stringent pre-employment checks are required for all successful applicants before starting.