Marine Personnel Specialist Glasgow - Clydebank

TN United Kingdom; Glasgow; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the maritime industry is seeking a Marine Personnel Specialist in Glasgow. This role involves overseeing crew scheduling, ensuring compliance with training standards, and effective coordination with both internal teams and external partners. The ideal candidate will possess a degree or equivalent experience, have strong knowledge of maritime regulations, and excellent stakeholder management skills.

Qualifications

• Degree or equivalent experience in marine personnel management.
• Strong understanding of ISM, STCW, MLC, and TMSA requirements.
• Ability to manage scheduling within complex systems.

Responsibilities

• Manage crew scheduling and compliance for technical managed fleet.
• Liaise with crew management and recruitment to maintain staffing levels.
• Ensure compliance with training and certification matrices.

Skills

Scheduling

Communication

Stakeholder management

Continuous improvement

Education

Degree qualified or equivalent experience

Tools

COMPAS

Job description

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Marine Personnel Specialist Glasgow - Clydebank, Glasgow

Client: Northern Marine

Location: Glasgow, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: 7c7a7a1ca4d7

Job Views: 4

Posted: 27.05.2025

Expiry Date: 11.07.2025

Job Description:

The Marine Personnel Specialist will support the wider Personnel Operations Team, bringing Personnel expertise within our head office and ensuring the provision of long-term crew planning and scheduling, crew engagement, executed with a focus on qualified, experienced, and competent seafarers. The role holder will ensure compliance against company and client requirements for all technically managed vessels.

Key Responsibilities

• Responsibility for crew scheduling of our technical managed fleet, ensuring sufficient crew to meet commercial and client demands.
• Effective liaison with the crew management team as well as the operations department and recruitment to plan seafarer rotations and maintain manning levels within budget fleet wide.
• Ensure ships have the appropriate balance of necessary vessel type experience and OCIMF / Owner matrix compliance.
• Ensure compliance with training matrices and P010 procedures for all seafarers, identifying and analysing training needs.
• Ensure staff rotations are accurate and up to date in COMPAS. Run daily/weekly reports to ascertain compliance statistics against internal and external client deliverables.
• Manage seafarer queries, including coordinating responses in line with Company procedures, and managing relatives, as necessary.
• Schedule candidates, supporting joining crew in obtaining the necessary shipboard documentation as well as returning crew with future assignments.
• Lead on communication with external partners including manning agencies, ensuring effective onboarding and offboarding of crew.
• Seamlessly resolve scheduling issues for both planned and unplanned events, with follow-up analysis carried out to manage any corrective actions.
• Support Marine Personnel Lead and Head of Marine Personnel Operations with the onboarding and offboarding process.
• Support the Marine Personnel Lead with all disciplinary matters relating to managed crew as necessary.
• Deputise for the Marine Personnel Lead as required.
• Work with Clyde Travel and local port agencies to coordinate global travel for shipboard teams, ensuring cost-effectiveness in line with budgetary requirements.
• Strong knowledge and understanding of the Standards for Training, Certification and Watchkeeping Convention (STCW) including certification requirements by rank, supporting the Marine Personnel Lead with updates to the code and dissemination to the team.
• Attend and input to meetings and reporting requirements as needed to support client deliverables.
• Other tasks and ad hoc project work as deemed necessary and relevant by the Company.

Candidate Requirements

• Degree qualified or equivalent experience.
• Experience and firm understanding of ISM, STCW, MLC, and TMSA requirements.
• Competency in a scheduling role, in the marine industry or another sector.
• Experience working with a complex crewing system (COMPAS) with an ability to manage this system and scheduling requirements.
• Experience in running what-if scenarios and schedule risk analysis.
• Ability to produce clear and concise information that will assist senior management decision-making.
• Outstanding communication, presentation, and stakeholder management skills to forge and maintain strong relationships.
• Focus on continuous improvement, striving to enhance scheduling quality and KPI/SLA compliance.