Marine Personnel Assistant

JR United Kingdom; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in ship management is seeking an HR Administrator to coordinate the employment and management of sea staff. This role involves ensuring compliance, assisting with administration duties, and supporting the Marine HR Department in maintaining a skilled workforce. The ideal candidate will have relevant qualifications and a passion for the maritime industry.

Benefits

Development and mentorship programs

Competitive compensation and benefits package

Inclusive work environment

Qualifications

• Education requirements include English and Mathematics.
• Experience in an office/admin role is preferred.
• Shipping/Crewing knowledge is an asset, but not essential.

Responsibilities

• Coordinate all aspects relative to sea staff, ensuring compliance with company and client policies.
• Assist with administration duties including maintaining the crewing system and ensuring documentation accuracy.
• Provide assistance in preparing important reports and collate performance appraisal feedback.

Skills

Administration

Attention to Detail

Teamwork

Communication

Education

Minimum of Five National 5 or equivalent

Job description

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Are you interested in joining a global leader in ship management and an industry powerhouse with a family feel? Headquartered in the vibrant city of Hong Kong, we've been at the helm of the maritime industry for 50 years, with our comprehensive suite of services encompassing all aspects of ship management, crew management, cruise management and technical services across all vessel types and sizes. Our reach is truly worldwide, with a presence in over 29 locations across Asia-Pacific, Europe, and the Americas. At Anglo-Eastern, we're more than just a service provider; we are innovators, problem-solvers, and pioneers, that are progressively setting the standard so that we can shape a better maritime future.

The Marine HR Department

The Marine HR Department is playing a critical role in ensuring that our organization have a skilled and competent workforce to support our operations. We arrange and coordinate all aspects relative to Worksite Personnel being employed, paid, appointed, joining and leaving Client Worksites, all in accordance with the company Quality Management System and associated work processes and client specific requirements. We have built a culture that encourages collaboration, values individual contributions, and champions personal growth and development.

What You will Do

To arrange and coordinate all aspects relative to sea staff being employed, paid, appointed, joining and leaving Company vessels, all in accordance with the company Quality Management System and associated work processes and client specific requirements.

Roles and Responsibilities

• To be familiar with the requirements of crew certification and STCW and MLC Compliance
• To assist with any administration duties to include data entry, filing and extensive use and maintenance of the crewing system
• To follow documents check process and recruitment procedures as defined in MPD Manual
• To ensure newly recruited and promoted personnel are provided with Company / Client policies and procedures
• To issue MLC Employment Agreements for sea staff
• To monitor all employee documentation and ensure necessary compliance is maintained
• To ensure travel and visas are arranged in a cost effective and timely manner adhering to Company / Client travel policies
• To programme, arrange and advise all concerned of sea staff travel details
• To maintain accurate and up to date crew lists reflecting crew changes carried out
• To input and update crewing system and personnel file in a timely manner, for maintenance of records and payroll purposes
• To collate performance appraisal reports and highlight perceived training needs
• To provide assistance in preparing monthly reports e.g. turnover, dismissals, and statistics
• To provide information for P&I claims
• To review and provide feedback for opportunities for improvement or amendments to MPD Manual
• To promote and comply with the company’s “Safety and Environmental Policy” plus any other duties as may be reasonably required of you by the Management or Senior Management of the Company

What We Are Looking For

Education: Minimum of Five National 5 or equivalent (qualifications) including English and Mathematics or relevant experience gained in a similar role and/or environment

Experience: Previous office / admin role experience

Specific Business Knowledge: Shipping/Crewing knowledge preferred but not essential

The ideal candidate will possess a solid foundation of the responsibilities/qualifications required in the role. In addition, they will exemplify Anglo-Eastern’s values, be a team player and exhibit passion for making a meaningful impact. The right behaviours can often outweigh a specific skill set or experience and we are committed to developing and providing the right training, coaching and experiences for candidates to be successful.

What We Offer

We aim to provide a dynamic, inclusive, and rewarding work environment where your ideas are valued, your professional growth is nurtured, and you are able contribute to shaping the future of the maritime industry and keeping the world connected. This meaningful and rewarding role provides:

• A unique opportunity to work with a global company with a family feel, who is a recognized leader in ship management
• Development and mentorship to support your professional aspirations
• A culture of professional excellence, employee care, well-being and fun
• A competitive compensation and benefits package

We believe in the potential of our team members and are dedicated to fostering careers, not just jobs. If the above energizes you, we invite you to apply and join our team!