Manager of Administration, Events, and Special Projects

Northern Kentucky University; Lancaster; On-site; USD 42,000 - 50,000; Full time

Job summary

An established industry player is seeking a Manager of Administration, Events, and Special Projects to provide comprehensive support to the Dean of the College of Education. This dynamic role involves managing the Dean's calendar, coordinating travel, and overseeing event planning. The ideal candidate will have a strong background in administrative support and event management, along with proficiency in Microsoft Office. Join a collaborative environment where you can make a significant impact on the College's strategic initiatives and enhance its visibility through effective marketing and communication efforts.

Qualifications

• Bachelor's degree with 2+ years of relevant work experience.
• Proficiency in Microsoft Office Suite is required.

Responsibilities

• Provide high-level administrative support to the Dean of the College of Education.
• Oversee the planning and execution of major events hosted by the College.
• Enhance the visibility of the College through strategic marketing efforts.

Skills

Microsoft Office Suite

Communication Skills

Data Management

Event Management

Problem-Solving

Education

Bachelor's Degree

Job description

Posting Details

Position Information

Monday-Friday, 8:15am-4:30pm;
In-person

Working Title	Manager of Administration, Events, and Special Projects
Department	College of Education
Compensation Title	Mgr of Admin, Events, & Special Projects
Position Number	30000059
Position Status	Regular
Work Schedule
Hours per Week	37.5
Months per Year	12
Purpose of Position	This position provides comprehensive support to the Dean of the College of Education, ensuring the Dean is equipped with timely and relevant information for meetings, events, and initiatives. Responsibilities include managing the Dean's calendar, coordinating travel arrangements, monitoring compliance training completion, and assisting in the prioritization of tasks and timelines. Additionally, the role oversees the planning and execution of events and programs hosted by the College. The incumbent will serve as the administrator for college strategic initiatives, tracking and analyzing metrics, and generating data reports to support the College's strategic goals. Marketing responsibilities include serving as the primary liaison to the Office of Marketing and Communications (MarComm) to maintain and update the College's website, develop and distribute marketing materials, and manage the College's presence on social media platforms to enhance visibility and engagement.
Primary Responsibilities	Executive Support to the Dean of the College of Education Provide high-level administrative support to ensure the Dean is informed and prepared for meetings, events, and responsibilities. Key duties include: Managing the Dean's calendar with sound judgment, balancing competing priorities. Preparing and providing relevant materials for upcoming meetings. Coordinating local, national, and international travel arrangements. Assisting with college correspondence and monitoring faculty and staff compliance training. Supporting the Dean in task management and prioritizing responsibilities and timelines. Event Management Oversee the planning and execution of major events and programs hosted by the College of Education, ensuring seamless coordination and successful outcomes. Responsibilities include: Scheduling facilities, equipment, and catering services. Managing RSVP lists and seating charts. Designing and distributing event invitations and marketing materials. Developing and maintaining a comprehensive calendar of events. Communicating with attendees before and after events, gathering feedback, and reporting on outcomes. Coordinating logistics for key events such as College Convocation, Student Awards, Board Meetings, Student Advisory Council Programs, Alumni Dinners, CAEP Advisory Council Events, Donor Events, and Graduation Ceremonies. Administration of College Strategic Initiatives and Operations Provide administrative leadership for College Strategic Initiatives, ensuring alignment with institutional goals. Responsibilities include: Serving as a liaison with Implementation Teams to provide resources, budgetary support, and effective communication. Tracking and analyzing metrics, outcomes, and progress across strategic teams. Offering administrative support for college-level meetings. Extracting and reporting data from university databases to inform strategic decision-making. Marketing and Communications Enhance the visibility and reputation of the College through strategic marketing and communication efforts. Key duties include: Collaborating with the Office of Marketing and Communications (MarComm) and the College Leadership Team to ensure the college website features accurate, engaging, and relevant content. Partnering with MarComm, the College Advising Center, and College Leadership to create and distribute tailored marketing materials. Managing the College's social media presence to promote events, initiatives, and highlight faculty, staff, and student achievements.
Qualifications	Bachelor's degree with a minimum of two years of relevant work experience, or three years of experience as an Administrative Assistant, including at least one year of management or supervisory experience. Proficiency in Microsoft Office Suite is required. Experience in higher education administration, business management, or student support services is preferred. Strong communication skills with experience in survey creation and data management. Basic training or experience in website maintenance and marketing is preferred. Demonstrated ability to take initiative, work independently, and problem-solve effectively. Proven capacity to manage multiple tasks, meet deadlines, and thrive in a fast-paced environment. Ability to perform both sedentary computer-based tasks and occasional physical activities, such as walking items across campus and lifting boxes of paper, stationery, or event supplies.
Minimum Education	Acceptable Equivalency
Preferred Education	Bachelor's Degree
Minimum Experience	2 years
Salary	Minimum $42,549
Pay Grade	S70

Posting Detail Information

Requisition Number	2025S2192
Job Open Date	04/09/2025
Job Close Date
Quick Link	https://jobs.nku.edu/postings/14729
Is this an internal only posting?