Management Team PMO

Kion Group; Basingstoke; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the UK is seeking a Project Administration Support role that partners closely with executive management. This position involves managing strategic projects, coordinating team meetings, and providing administrative support, requiring strong communication and organizational skills. The candidate will thrive in a dynamic environment while enhancing management processes.

Qualifications

• Strong communication skills to interact across organizational levels.
• Professional experience in project management and organizational skills.
• Ability to develop and execute strategies in line with business objectives.

Responsibilities

• Provide project and administrative support to the management team.
• Co-ordinate priority projects and management meetings.
• Develop management tools for efficient decision-making.

Skills

Negotiation

Communication

Project Management

Strategic Thinking

Relationship Building

Agility

Initiative

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

This important role will be responsible for providing invaluable project and administrative support to the entire KION ITS UK&I Management Team. This role offers great variability of tasks and responsibility arising from direct access to the entire Management Team. This role will be a member of the KION ITS UK&I Extended Leadership Team, and as such will gain exposure to the inner workings of the organisation in order to support the business agenda.

What we offer:

1. Work as a close ally of the SVP KION ITS EMEA UK&I in the planning process for the Company to support the business agenda
2. Plan and prepare management team meetings (e.g. with management, Extended Leadership Team), including the creation of presentations and subsequent preparation of meeting minutes
3. Co-ordinate Priority Projects for the respective years in order to be sufficiently abreast of all key topics (eg: RAG status, milestones, next steps) and ensure the respective Brands and Support functions are kept up to date
4. Identify business improvement topics resulting from regular access to Management Team
5. Plan, co-ordinate and actively participate in the regular Extended Leadership Team meetings
6. Co-ordinate Business Risk register
7. Design and develop management tools to optimise processes and make decision-making efficient
8. Primary point of contact for Companies House filing
9. Responsibility for preparing decision-making documents and, together with the management team, you support the creation and execution of the strategic plan for KION ITS UK&I from the Group strategy and internal plans
10. Take on any additional duties as required by the Senior Vice President KION ITS EMEA UK&I and other Management Team Members to ensure smooth running of the management team and any other duties which arise as a result of the above
11. Possess vision for strategic and conceptual issues and recognise the interrelationships while keeping an eye on day-to-day operations
12. Provide Management Team Support in the form of general administrative duties (proactive diary management, travel arrangements, expenses, T&A) which should ideally constitute no more than 25% of role

This list of duties and responsibilities is not intended to be exhaustive but is to be used as a guideline for the job in question.

There is a need for a flexible approach to this job in order for the company to achieve its objectives.

Tasks and Qualifications:

Gravitas combined with agility

Personal accountability and resilience

Strong negotiation and communication skills, with the ability to interact and build relationships at all organisational levels (including matrix)

Able to develop and execute strategies, plans and budgets in line with overall business objectives

Able to communicate effectively and openly at all levels including EMEA region

Proactive and results-oriented approach to drive business improvement

Vision for strategic and conceptual issues and recognise the interrelationships while keeping an eye on day-to-day operations

Professional experience in the field of project management as well as planning, organisational and documentation skills

Advanced IT skills including Microsoft, Excel, Word, PowerPoint

Additional language skills are an advantage