Management Secretary/Admin Assistant

Blakeney Hotel; North Norfolk; On-site; GBP 24,000 - 30,000; Full time

Job summary

A family-run hotel located in North Norfolk is seeking a Management Secretary/Admin Assistant to support the HR Manager and Proprietor. Responsibilities include preparing job descriptions, managing the recruitment database, and performing general secretarial duties. Ideal candidates will have strong organisational skills and attention to detail. Benefits include use of leisure facilities and development opportunities.

Benefits

Share of gratuities/tronc

Use of leisure facilities

Discounts on stays, food, and wine

Development opportunities

Qualifications

• Competent and efficient individual for admin support role.
• Experience with secretarial duties and handling sensitive information.

Responsibilities

• Prepare and maintain job descriptions and adverts.
• Arrange interviews and manage recruitment database.
• Perform general secretarial duties like typing letters and filing.

Skills

Organisational skills

Attention to detail

Professional handling of confidential information

Job description

Management Secretary/ Admin Assistant

The Blakeney hotel is a four-star, 64-bedroom, privately owned and family-run hotel located in an unrivalled position on the Quay in Blakeney.

The hotel employs around 90-100 staff and is looking for a competent and efficient person to work alongside a small and friendly administration team as a Secretary/ Admin Assistant to provide admin and secretarial support to the HR Manager and Proprietor.

Responsibilities include:

• Preparing, inputting, and maintaining job descriptions and adverts under the direction of the HR Manager.
• Arranging interviews and work trials, including corresponding with relevant Managers.
• Managing the recruitment database, corresponding with, and onboarding candidates as directed.
• Preparing and processing paperwork for candidates - offers, contracts, induction packs, DBS, reference checks, and booking training courses.
• Performing general secretarial duties such as typing letters, responding to guests, memos, photocopying, and minute taking.
• Greeting interviewees and applicants, and giving show rounds.
• Ensuring meeting rooms are ready for meetings and interviews.
• Keeping files and filing systems up to date.
• Processing leavers and new starters.
• Organising interview and induction packs.

Candidate qualities:

• Strong organisational skills.
• High attention to detail.
• Ability to handle sensitive and confidential information professionally and discreetly.

Benefits include:

• A share of gratuities/tronc.
• Use of leisure facilities (off-peak), including a luxury swimming pool, steam room, sauna, and mini gym.
• Discounts on stays, food, and wine (off-peak).
• Development opportunities.

Working hours:

Full-time (40 hours per week), Monday to Friday (excluding Bank holidays), 9:00 am to 5:30 pm with a 30-minute unpaid break. 20 days annual leave plus 8 bank holidays (pro-rata). Part-time hours may be considered.