Management PA - open to all UK offices except London

Clyde & Co; Manchester; On-site; GBP 30,000 - 60,000; Full time

Job description

Description

The Role

This role requires someone who has the ability to support individuals with extremely busy work schedules, using their own initiative where appropriate, in addition to prioritising their own working day. It is essential that the individual can deal professionally with Partners and Managers in the firm as well as external contacts, building strong relationships with the key people for whom they work, and delivering high quality work quickly and accurately.

Key Responsibilities

1. To form an effective team with members of the Senior Management Team to maximise their effectiveness and enable them to achieve their objectives.
2. To establish a good understanding of the global business, the key individuals within the business and maintain good relationships both internally and externally.
3. To use this understanding as a means of prioritising work and building the necessary knowledge to exercise judgment in daily requirements and tasks.
4. Provide comprehensive support and assist in project managing a number of key projects such as firmwide Townhall updates, Global Partner Conference and transformational change projects.
5. To be proactive in progressing beyond a narrow PA role; be willing to take on responsibility and demonstrate ability in order to build trust.
6. To take responsibility, on behalf of the Senior Management Team, for the delivery of key action points which will necessitate influencing and persuading others to deliver against their objectives.
7. Efficient and proactive diary management and co-ordination for members of the Senior Management Team and act as a robust gatekeeper.
8. Arrange and coordinate meetings and follow up and progress action points where necessary. Monitor and maintain outlook emails and calendar.
9. Preparation of paperwork for meetings and projects.
10. Draft reports, attend meetings to take minutes and prepare actions, presentations, emails and correspondence for the Senior Management Team.
11. Establish and maintain comprehensive paper and electronic filing systems.
12. Manage and process cash expenses.
13. Make necessary travel arrangements (including international travel).
14. Provide support to the wider teams on projects as appropriate.
15. Arrange regular team updates, knowledge sharing sessions, and team socials.
16. Any other duties as requested.

Essential

Essential Skills & Experience

1. Proven experience providing support to senior levels of management e.g. Partners, Directors Board Members, Senior members of staff and external contacts
2. Ability to understand business objectives and priorities
3. Capable of offering solutions to business issues/problems
4. Able to interpret high level instructions into tangible tasks
5. Meticulous attention to detail and excellent organisational skills
6. Ability to prioritise own workload effectively
7. Professional and confidential
8. Proactive and uses own initiative
9. Calm and confident in pressurised situations
10. Advanced knowledge of Excel, PowerPoint, and email systems
11. Strong knowledge of MS Word.
12. Excellent spelling and grammar.

Desirable

1. Graduate qualification (or similar)
2. Experience within a Professional Services, Legal or Partnership environment
3. 65 wpm copy typing.

The Firm

Clyde & Co is a leading global law firm, helping organisations successfully navigate risk and maximise opportunity in the sectors that underpin global trade and commercial activity and enable global prosperity, namely: insurance, aviation, marine, construction, energy, trade and natural resources. Globally integrated, we offer a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves and provides an environment in which everyone can realise their potential, using its legal and professional skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment including through a commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets. The firm has 490 partners, 2400 lawyers, 3200 legal professionals and 5500 people overall in nearly 70 offices and associated offices worldwide.

Our Values

Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for our clients and our firm. We:

1. Work as one We are a globally connected team of talented people who act with a firm-first mentality to achieve success
2. Excel with clients We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do
3. Celebrate difference We help each other to be at our best and believe our differences result in greater achievement
4. Act boldly We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth.

Business Services Competencies

Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.

The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:

1. Technical Excellence
2. People and Team
3. Client/Stakeholder Relationships
4. Service Delivery and Commercial Awareness
5. Personal Effectiveness

This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.