Majestic Wine Estates Administrator

Majestic Wines Warehouse Limited; Watford; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading wine retailer is seeking an Estates Administrator to provide essential administrative support to the Asset and Property team. The role includes coordinating meetings, reconciling accounts, and ensuring financial record-keeping. Ideal candidates should have experience in a similar role and knowledge of Sage software. The position is based in Watford with a hybrid working model.

Benefits

Competitive salary & performance related bonus

Up to 20% Staff Discount

29 days holiday plus public holidays

Life Assurance

Company Pension Plan

Career development opportunities

Free parking on site

Access to Retail Trust services

Family leave after 26 weeks

Long service rewards

Qualifications

• 2+ years experience in a similar coordinator role preferred.
• Experience using Sage and reconciling accounts is essential.
• Experience of the Property industry would be an advantage.

Responsibilities

• Provide full administrative support to the Asset and Property team.
• Arrange meetings and take accurate minutes.
• Monitor purchase orders and work within a budget.
• Reconcile accounts and ensure accurate financial records.
• Be the first point of contact for invoicing and rent queries.

Skills

Team working

Communication

Organisation

Time management

Attention to detail

Ability to multi-task

Microsoft Office skills

Tools

Sage

Job description

We have an exciting opportunity for Estates Administrator to join the UK’s largest specialist wine retailer!

If you can provide essential coordination and administrative support to ensure the smooth operation of our property and asset management functions, we need you!

Who are we?

Majestic is the UK’s largest specialist wine retailer, operating a network of over 200 stores nationwide. Founded in 1980, the company recently passed back into private ownership following the acquisition of Fortress Investment Group and has undergone an ambitious transformation and turnaround programme. The results of which are now being seen, with record market share growth, a new and improved product range, a new website and six new stores - with a pipeline for future expansion over the next five years. The Majestic range includes over 1,100 different wines, spirits and beers both online and in-store. Majestic’s key strength is over 1,000 WSET-trained colleagues offering knowledgeable, friendly service across all channels.

The Role:

To assist with administration and coordination tasks within the Asset Management team. Supporting the team to effectively manage the Majestic property portfolio.

Job Specifics:

• Contract Type: Permanent
• Location: Watford. Our Head Office is based in Watford, just 20 minutes from London Euston. From Watford Junction, we are a 15-minute walk to our Head Office*

*We are proud to offer an Agile Working Policy for Head Office colleagues; a blend of office and remote working which will include 3 days working at the Majestic Office each week.

Key Responsibilities:

• Provide full administrative support to the Asset and Property team
• Arrange meetings and take accurate minutes, distributing these promptly
• Coordinate internal and external meetings, including room bookings and diary management
• Raising and monitoring purchase orders and working within a budget
• Reconcile accounts and ensure accurate financial record keeping
• Logging and coding invoices, liaising with Finance and other departments as needed
• Maintain up-to-date invoice records and track payment statuses
• Reviewing and distributing correspondence / mail and escalating where necessary
• Creating and amending standing orders and other rent payments
• Being the first point of contact on invoicing and rent queries
• Escalating issues and queries to the wider team
• Arranging inspections and visits - liaising between store teams and agents etc.
• Passing and checking legal documents for signature

Knowledge & Skills Required:

• Excellent team working, communication, organisation and time management skills
• Ability to multi-task and work under pressure
• Experience using Sage and reconciling accounts is essential
• Motivated and self-starting
• High attention to detail
• Good Microsoft Office skills - Excel, Word etc.
• Adaptive and able to learn new processes quickly
• 2+ years experience in a similar coordinator role preferred
• Experience of the Property industry would be an advantage

What's in it for you:

* A competitive salary & performance related bonus

* Up to 20% Staff Discount

* 29 days holiday, including public and bank holidays and we also have a Holiday Purchase Scheme

* Life Assurance (Worth 2 times your annual salary)

* A contributory Company Pension Plan

* Career development opportunities

* Free parking on site with electric charging points

* Access to Retail Trust which includes: Retail Rewards including Instant savings with discounted e-vouchers, discounted reloadable shopping cards, gift vouchers and gift cards, Discounts of up to 30%, access to free counselling support phone line

* Company maternity, paternity and adoption leave after 26 weeks

* Long service rewards

We look forward to receiving your application! Together we are Majestic! #TWAM

On the occasions where we have high volumes of applicants, some roles may close earlier than the advertised end date in order for us to manage all of the applicants appropriately. We will only be able to offer individual feedback to those candidates who attend an interview.