Maintenance Planner

Quakers in Britain; London; On-site; GBP 53,000 - 60,000; Full time

Job summary

A leading organization in hospitality and facilities management seeks a Maintenance Planner to join their Estates and Facilities Team. This role involves ensuring well-maintained, energy-efficient buildings while complying with health and safety regulations. Ideal candidates will have substantial maintenance planning experience and a commitment to ethical values.

Qualifications

• Experience in maintenance planning is required.
• Knowledge of health and safety regulations is necessary.

Responsibilities

• Serve as the primary contact for maintenance-related queries.
• Produce the pre-planned maintenance schedule for all properties.
• Ensure compliance with health and safety regulations.

Skills

Maintenance Planning

Compliance Management

Contractor Coordination

Scheduling

Job description

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Fixed-term contract for one year

Quiet Company (QC) is the hospitality and facilities management enterprise owned by Quakers in Britain. It is rooted in ethical values and eco-sustainability and manages locations in London and Cumbria. We believe in fostering a positive workplace culture that aligns with our values of integrity, peace, equality, and simplicity.

Fixed-term contract for one year

Quiet Company (QC) is the hospitality and facilities management enterprise owned by Quakers in Britain. It is rooted in ethical values and eco-sustainability and manages locations in London and Cumbria. We believe in fostering a positive workplace culture that aligns with our values of integrity, peace, equality, and simplicity.

We are currently seeking someone with maintenance planning experience to join our Estates and Facilities Team. The role entails working with the Maintenance Manager and the Head of Estates and Facilities to ensure that our buildings (Friends House in London, Swarthmoor Hall in Cumbria and The Yorkshire Centre in Leeds) are well-maintained, energy-efficient and compliant with health and safety regulations.

This Role Will Include

• Point of contact: serving as the primary contact for internal maintenance-related queries and triaging and logging planned and reactive requests across all sites.
• Maintenance scheduling: producing the pre-planned maintenance schedule for all our properties, ensuring all necessary paperwork, operating procedures, and audit readiness are in place.
• Compliance and updates: ensuring all scheduled maintenance and reactive tasks are completed on time, with documentation stored and updated to meet compliance standards.
• New maintenance regimes: developing and implementing new maintenance processes as required.
• Contractor coordination: managing contractor service schedules, liaising with both contractors and internal teams for maintenance tasks, and keeping end users informed on issues and updates.
• Monitor works: coordinating with the maintenance team, ensuring the necessary materials are purchased and the required work is performed.
• Asset register: ensuring that the asset register aligns with the planned maintenance schedule and keeping records accurate and up to date.
• Reporting: developing and providing reports on reactive and planned works, compliance, and audit actions, ensuring the risk register is regularly updated
  
  

We would love to hear from you if you have experience in this type of work. For details of how to apply, please visit our website via the Apply button.

Closing date: 8am on Wednesday 25 June 2025.

Interview date: Monday 7 Wednesday 9 July 2025 (first stage) and Tuesday 15 July 2025 (second stage) in person at Friends House.

Quakers is committed to equality and welcome applicants from all identities and backgrounds. Selection is based solely on skills, experience, qualifications, and abilities. We aim to prevent age, belief, disability, ethnicity, gender, gender reassignment, marital status, nationality, neurodivergence, race, religion, sex, sexual orientation or social class from being a barrier to employment. We aim for an equitable and user-friendly application process. Reasonable adjustments can be made if needed. As a Quaker organisation, we expect all applicants and employees to uphold our values.

We are committed to safeguarding children, young people, and vulnerable adults. All candidates will undergo pre-employment checks in line with our Safer Recruitment guidelines.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Management and Manufacturing

• Industries

  Construction

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