Maintenance Coordinator *Remote*

Office Angels; London; Remote; GBP 80,000 - 100,000; Full time

Job summary

A leading recruitment agency is seeking a Maintenance Coordinator to ensure building safety standards. This remote role involves managing compliance systems, coordinating inspection resolutions, and engaging with stakeholders. Ideal candidates have a background in building safety or health and safety, strong contract management skills, and excellent communication abilities. This is a temporary position with potential for permanence.

Benefits

Supportive work environment

Opportunity for impact

Competitive remuneration

Qualifications

• Experience in a building safety or health and safety role.
• Strong contract management skills in service and maintenance contracts.
• Proficient in Microsoft Office and familiar with ICT systems.

Responsibilities

• Coordinate the resolution of inspection outcomes.
• Manage maintenance and service contracts.
• Communicate with safety inspectors and stakeholders.

Skills

Building safety experience

Contract management skills

Excellent communication

Analytical skills

Proficiency in Microsoft Office

Team player

Job description

REMOTE Maintenance Coordinator *Advertised by OA National Accounts

Job Title: Maintenance Coordinator

Industry: Housing Association

Contract Type: Temporary (initially 3 month Temp contract, potential to go permanent!)

Location: Remote!

Pay rate: £16.07 p/hr

About Us:
Our client is committed to ensuring the safety and well-being of its residents through effective building management and compliance with statutory and regulatory requirements. We are seeking a dedicated Building Safety Coordinator to support our Building Safety Manager in maintaining high safety standards across our properties.

Job Purpose:
As a Building Safety Coordinator, your primary role will be to coordinate the resolution of inspection outcomes and administer compliance systems. You will be responsible for managing maintenance and service contracts while ensuring adherence to safety regulations and addressing any identified risks.

Key Responsibilities:

• Review and triage inspection outcomes based on risk, assigning recommendations to internal stakeholders and external contractors.


• Plan, commission, and monitor all activities, ensuring control measures and repairs are completed successfully.


• Update compliance systems with property risk classifications and relevant inspection data.


• Access and review building management information, including fire risk assessments and incident trackers.


• Communicate with building safety inspectors to clarify risks and issues, facilitating access to properties as needed.


• Manage day-to-day contract services, ensuring timely completion and adherence to performance frameworks.


• Administer transactions within the job management system, maintaining accurate compliance records and responding to supply chain inquiries.


• Monitor compliance works by third-party contractors, escalating any underperformance as necessary.


• Support the tenancy enforcement process, liaising with legal teams and property managers to maintain safety in communal areas.


• Manage compliance certificate activities, ensuring accurate records and communication with stakeholders.


• Provide clear, supportive advice to inquiries, escalating complex issues when needed.


• Process payments for contracted works, adhering to financial control measures.


• Build constructive relationships with internal and external stakeholders, fostering effective communication.


• Coordinate post-inspection activities to ensure adherence to specifications and safety regulations.


• Facilitate access to shared spaces for various stakeholders, including contractors and consultants.


• Ensure compliance with internal business processes and contribute to continuous improvements.


• Respond flexibly to changes in work priorities and support the overall service operation.


• Uphold data protection and health and safety requirements in all tasks.

Person Specification:

Essential Skills and Experience:

• Experience in a building safety, asset management, or health and safety role, particularly in supporting building safety inspections.


• Proficient in raising orders and tracking completion.


• Strong contract management skills, particularly in service and maintenance contracts.


• Excellent communication skills, both written and verbal, with the ability to influence and persuade at all organisational levels.


• Results-driven with strong analytical skills and experience in providing meaningful management information.


• A collaborative team player, flexible to meet business requirements.


• Proficient in Microsoft Office and familiar with Compliance Information and Communications Technology (ICT) systems.

Desirable Skills and Experience:

• Knowledge of Housing Management Systems, specifically Open Housing or similar platforms.


• Previous experience in a similar role within asset compliance or health and safety.

What We Offer:

• A supportive work environment that values your contributions.


• Opportunity to make a significant impact on building safety and compliance.


• Competitive remuneration for your expertise and efforts.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.