Maintenance Co-ordinator

Jobs In Letting; City of Edinburgh; On-site; GBP 27,000 - 29,000; Full time

Job summary

Join a dynamic Property Management agency in the heart of Edinburgh as a Maintenance Co-ordinator. This role offers a fantastic opportunity to showcase your organizational and IT skills while ensuring efficient management of property maintenance tasks. You will be the key liaison between landlords, tenants, and contractors, ensuring that all maintenance works are completed to a high standard. If you have a background in the Trade Industry and a passion for customer service, this position is perfect for you. Be part of a supportive team that values clear communication and attention to detail, making a real impact in the property management sector.

Qualifications

• Strong IT skills and organizational abilities are essential.
• Experience in the Trade Industry is preferred.

Responsibilities

• Manage property maintenance issues and liaise with contractors.
• Ensure compliance with safety certifications and manage invoices.

Skills

Organizational Skills

Customer Service

IT Skills

Communication Skills

Tools

Fixflo Maintenance System

Job description

Job Description

Maintenance Co-ordinator

Edinburgh / Salary Guide: £27,000 to £29,000

Great chance to be part of this winning Property Management/Letting Agency in central Edinburgh.

Our client is looking for an extremely well organised applicant who has an ‘eye for detail’, clear communication skills and takes responsibility of all tasks in an efficient manner.

This position would suit someone who has a background within the Trade Industry. The ideal candidate must have strong IT skills, be focused on Customer Service and ideally have some previous experience working with tradesmen and contractors.

Minimum Requirements:

• Strong IT skills
• Driving licence
• Admin & organizational skill-set

The Role

• Deal with the management of all property maintenance issues.
• Liaise with landlords, tenants and contractors for maintenance works to be carried out on properties.
• Management of Fixflo maintenance system.
• Keep landlords informed on a regular basis regarding the progress of maintenance works.
• Ensure all contractors have current Liability cover and carry out periodic inspection of completed works to ensure that they are fit for purpose, competitive and to an acceptable high standard.
• Compliance Management – safety certification and works required.
• Deal with communal repair issues when required.
• Process contractor invoices for payment.
• Check over remittances to contractors when contractors are paid.
• Processing keys in/out of the office to contractors etc.
• Undertake regular inventories of keys.
• General administration and filing duties.
• Assist with the day to day duties in the Property Management department by dealing with telephone, email and portal enquiries where necessary.
• Carry out viewings on behalf of the lettings department when necessary.
• Take an active part in team discussions.
• Prepare and report performance figures to the Directors when required.