Maintenance Admin

Berkeley Group; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A property development firm in Vauxhall, London, is looking for an Administrative Coordinator to support on-site maintenance operations. Responsibilities include handling work orders, managing maintenance budgets, and liaising with contractors. The ideal candidate has experience in property maintenance and excellent communication skills. This role offers a comprehensive benefits package, including health insurance and annual leave that increases with service.

Benefits

25 days annual leave

Private Medical Insurance

Access to online discount platform

Private pension plan

Group life assurance

Qualifications

• Experience in property and facilities maintenance is preferred.
• Ability to prioritise and manage tasks effectively in a fast-paced environment.
• Understanding of maintenance services (mechanical, electrical, fabric) is beneficial.

Responsibilities

• Serve as the primary contact for maintenance teams and contractors.
• Manage the purchasing of maintenance supplies.
• Track and manage the maintenance budget.

Skills

Knowledge of residential buildings

Strong organisational skills

Excellent customer communication skills

Job description

Department: Build to Rent

Employment Type: Permanent

Location: Vauxhall, London

Description

Berkeley Living is a dedicated rental offering from the Berkeley Group, combining five decades of expertise in creating high-quality homes and communities with a forward-looking approach to modern living. Established to redefine the rental experience, Berkeley Living delivers homes of exceptional design and craftsmanship, supported by an unwavering commitment to service, care, and attention to detail.

Our developments are located within established, well-connected Berkeley communities, ensuring residents enjoy not only beautifully designed apartments but also thoughtfully curated public spaces, amenities, and excellent transport links. Every element has been considered to provide a seamless, stress-free experience, where flexibility meets the reassurance of a trusted and responsible landlord.

At the core of Berkeley Living is a belief that renting should be as effortless as it is rewarding. We remove complexity, anticipate needs, and foster welcoming environments where individuals can feel truly at home. In doing so, we set a new benchmark for renting – one that prioritises quality, integrity, and excellence at every stage.

Responsibilities

This is an exciting opportunity to join our centralised team to provide crucial administrative and co-ordination support to our on-site maintenance teams. The role will ensure the smooth operation of the maintenance department by organising work orders, scheduling external contractor resources and acting as a centralised point of contact for initial maintenance-related matters. Key responsibilities will include:

• Serving as the primary point of contact for the onsite maintenance teams and contractors.
• Handling the purchasing of necessary maintenance supplies, materials and equipment for the onsite maintenance personnel.
• Assisting with the management and tracking of the maintenance budget.
• Liaising with and managing external contractors and service providers, ensuring the relevant H&S paperwork is in place for any required site attendance (including RAMS and permit to works).
• Daily maintaining of the Yardi platform to ensure all outstanding jobs are allocated, escalated, reviewed and signed off and the system reflect real time logistics.
• Ensure accurate information is provided on the work orders submitted to external vendors.
• Raising and scheduling contractor visits for planned or emergency maintenance.
• Organise specialist contractor visits to the sites as and when the in-house maintenance operative is unable to seek a resolution.
• Oversee the invoice process, ensuring accurate POs are raised and sent to vendors promptly, to enable quick arrangement of site attendance.
• Approve vendor invoices once works have been completed and signed off by site team.
• Provide administrative support for management of PPM and cyclical works.
• Ensure excellent customer liaison and be consistent with regular communication to residents in line with our service standards.

Qualifications

• Knowledge of residential buildings and experience in property and facilities maintenance.
• An understanding of the types of maintenance services being managed (mechanical, electrical, fabric) would be beneficial.
• Strong organisational skills and attention to detail.
• Ability to prioritise and manage multiple tasks and schemes within a fast-paced environment.
• Excellent customer communication skills, both to internal and external customers.

Benefits

• 25 days annual leave, increasing with service to 33 days.
• Health and wellbeing benefits including Private Medical Insurance.
• Lifestyle benefits including access to an online discount platform.
• Berkeley Foundation volunteer day.
• Private pension plan.
• Group life assurance.

The standard default full-time working hours in the office are 8am-5pm with core working hours 9am-4pm.

Internal applicants: If you’re an internal applicant, please ensure you’ve informed your line manager of your intention to apply for this position.