Logistics Support Co-ordinator

Yeo Valley Group; Highbridge; Hybrid; GBP 21,000 - 30,000; Full time

Benefits offered by this job

25 days holiday

Pension scheme

Healthcare

Childcare vouchers

Cycle to work

Subsidised products

Job summary

Yeo Valley Farms (Production) Ltd in Highbridge, Somerset is seeking an organised logistics administrative assistant to support the Customer Fulfilment Team. You will handle administration, calls, filing, PO processing, and invoices, while aiding daily, weekly, and monthly reporting both internally and externally.

You will act as a flexible team member, stepping into other roles as needed to ensure the success of the wider team, with a focus on accuracy and confidentiality in meeting the

Qualifications

• Excellent communication and organisational skills.
• Excellent administration skills.
• Able to work in a busy fast paced environment.
• An excellent level of IT literacy with Microsoft Office including Word, Excel and Outlook.
• Ability to communicate with people at all levels internally and externally.
• Experience in Warehouse Management Systems

Responsibilities

• Pallet Pooling Control: manage pallets across 8 sites with monthly account reconciliation.
• Pallecon hire management: de-hire and reconcile £30k annual spend.
• Reusable tray account management: maintain stock levels and reconcile £600k annual spend.
• General office administrative tasks: PO processing, invoices, mail, and moving toward paperless filing.
• Daily/Weekly/Monthly reporting: produce accurate reports using Excel for internal and external audiences.
• Filing and quality control: maintain QMS and risk assessment filing systems.

Skills

Communication skills

Organisational skills

Administration skills

MS Office (Word, Excel, Outlook)

People communication

Tools

Warehouse Management Systems

Job description

So, what will I be doing?

Start Date - January 2027

Joining the Logistics team, you’ll be organised and equipped to tackle a variety of tasks, including all aspects of administration, answering & transferring calls, updating & filing records, equipment control processes, processing purchase orders and invoices and daily, weekly and monthly reporting both internally and externally. The aim is to provide a top-notch administrative service that will support all logistics teams.

In this versatile position, you will be a lateral thinker and also need to step in to other roles within the team to ensure the success of the overall Customer Fulfilment Team.

This role will be working Monday to Friday, based our Isleport Logistics site in Highbridge, Somerset.

Key responsibilities:

Equipment Control - this is currently split in 3 areas

Pallet Pooling Control - Pallet pooling is a complex process and poor management can lead to significant charges for loss of equipment. At Yeo Valley we have roughly 45,000 pallets a year coming in from our Raw Material suppliers and 350,000 pallets being de-hired to all of our customers with an annual spend in the region of £600k. We run all of our sites under one umbrella account meaning control processes of pallets in and out of the 8 sites is essential to minimise business risk. You will also be responsible for the monthly account reconciliation.

Pallecon hire management - We supply bulk products between our production sites and our customers requiring bulk deliveries. This role will ensure Pallecons are de-hired and recovered from our customers after use and reconciliation of a £30k annual spend.

Re-usable tray account management - Re-usable trays are being used more and more within the business. Having correct stock levels of trays is paramount to smooth production as well as managing levels within supplier fine tolerances. This role is responsible for ensuring we have enough equipment and that all customer de-hires are completed to maintain our stock balances and reconcile £600k of annual spend.

General office administrative tasks - Every day will not be the same, not only will you be responsible general administrative tasks, you will look to improve all areas within your role and work towards a paperless environment. You will need to be diligent and discreet being involved in confidential meetings with fantastic audio dictation skills. You will also support the management of Purchase Order processing, entering and reconciling invoices accordingly. You will also be responsible for clock card management, printer consumables and relationships as well as coordinating incoming and outgoing mail.

Daily Weekly and Monthly Reporting both internally and externally - You will need to have a fantastic eye for detail, running reports from multiple formats. You will need to have excellent excel knowledge in orders to create and maintain reporting data sources that ultimately will lead to business decisions. Reports will be sent both internally and externally at all various levels so accuracy and format is essential.

Maintaining filing and quality control systems - You will be responsible for implementing filing control processes for the upkeep and compliance of the QMS and Risk Assessment files. You will also look after any filing requirement, ensuring methodical and paperless filing systems are used.

Sounds interesting, what do I need?

• Excellent communication and organisational skills.
• Possess excellent administration skills.
• Able to work in a busy fast paced environment.
• An excellent level of IT literacy with Microsoft Office including Word, Excel and Outlook.
• Ability to communicate with people at all levels internally and externally.
• Experience in Warehouse Management Systems

Why should I join the family?

At Yeo Valley we are independent, British and proud to be making the highest quality yogurts,desserts and ice cream under the Yeo Valley brand and for many of the UKs major retailers.Operating from four dairies and two logistics centres in Somerset and Devon, we employ over 1700 staff and produce more than 25% of the UK’s packaged yogurt.We’re sure you don’t need convincing, but there’s a whole host of benefits that we offer including:

• 25 days’ holiday
• plus bank holidays
• pension scheme
• healthcare
• childcare vouchers
• cycle to workscheme
• subsidised products and services
• preferable rates with our partners

Please note that Yeo Valley do not accept speculative agency applications, we will only accept applications that have been submitted to us via our recruitmentportal at the point of instruction.