Logistics Operative

Allscreens Nationwide Ltd; Reading; On-site; GBP 22,000 - 32,000; Full time

Job summary

A career opportunity with Allscreens Nationwide Ltd for a stock and goods-inwards coordinator within a NHS Trust environment. You will identify requirements, place orders, receive supplies and allocate them to ward/department stock locations using barcode and IT systems.

You will investigate variances, communicate order status to users, input requisitions into Oracle and NHS Supply Chain, respond to enquiries and report shortages for follow-up, while ensuring compliant storage, efficient

Responsibilities

• To identify requirements, place orders, receive supplies and place them in the correct stock locations at ward/department level using bar code and IT systems as appropriate, where consumables top-up systems have been established
• To identify and resolve variances in stock consumption patterns through review with internal users
• To draw to the attention of the user any consistent miss-use of the storage areas which is leading to inefficiency
• To provide any negative feedback on order status to users, and to provide suggested alternative options
• To input stock requisitions to the Trust Oracle system & NHS Supply Chain system when required
• To respond to customer enquiries in accordance with laid down procedures
• To report all stock shortages to the Logistics & Supply Chain Manager and ensure follow-up
• To carry out investigations with Procurement managers of areas/products that may be rationalised into the Materials Management supply chain
• To review products held in ward store areas and supplied by a third party and identify whether they may be supplied by NHS Supply Chain
• To process, maintain records and provide statistical and management information
• To implement improved working procedures for establishing and maintaining total quality standards to agreed levels, as agreed with the Logistics & Supply Chain Manager
• To use Information Technology effectively in delivering the foregoing tasks
• To gain the trust and respect of the internal users through delivering a first class service
• To receipt goods via the Purchase Order System at the point of delivery to the Trust
• Provide a professional Goods-Inwards receiving service for the Trust. Deal effectively with delivery drivers to ensure that goods are clearly addressed with Trust order reference information, to be checked against ordering system
• Exercise judgement over what is / is not acceptable in terms of (a) damaged packaging, (b) incomplete address information, and (c) wrong deliveries. Check questionable deliveries in the presence of delivery driver, and if information is unclear or goods are damaged, ensure these are taken away again
• Ensure received goods are stored correctly at goods-inwards store
• Maintain knowledge of the goods-inwards store, identifying items which have not progressed and initiating actions to resolve these
• Maintain a practical knowledge of the working patterns in the Trust to plan and organise delivery routes within broad areas of the Trust (e.g. North Block, South Block etc) to meet user requirements
• To manage goods returned procedure, through contacting users, Contract & Supplies Officers, suppliers and couriers
• To ensure that tote boxes and cages are clean
• To engage with all user departments within the Trust to ensure compliance to the standardisation and rationalisation programme within the Trust

Job description

1. 1. To identify requirements, place orders, receive supplies and place them in the correct stock locations at ward/department level using bar code and IT systems as appropriate, where consumables top-up systems have been established
2. 2. To identify and resolve variances in stock consumption patterns through review with internal users
3. 3. To draw to the attention of the user any consistent miss-use of the storage areas which is leading to inefficiency
4. 4. To provide any negative feedback on order status to users, and to provide suggested alternative options
5. 5. To input stock requisitions to the Trust Oracle system & NHS Supply Chain system when required
6. 6. To respond to customer enquiries in accordance with laid down procedures
7. 7. To report all stock shortages to the Logistics & Supply Chain Manager and ensure follow-up
8. 8. To carry out investigations with Procurement managers of areas/products that may be rationalised into the Materials Management supply chain
9. 9. To review products held in ward store areas and supplied by a third party and identify whether they may be supplied by NHS Supply Chain
10. 10. To process, maintain records and provide statistical and management information
11. 11. To implement improved working procedures for establishing and maintaining total quality standards to agreed levels, as agreed with the Logistics & Supply Chain Manager
12. 12. To use Information Technology effectively in delivering the foregoing tasks
13. 13. To gain the trust and respect of the internal users through delivering a first class service
14. 14. To receipt goods via the Purchase Order System at the point of delivery to the Trust
15. 15. Provide a professional Goods-Inwards receiving service for the Trust. Deal effectively with delivery drivers to ensure that goods are clearly addressed with Trust order reference information, to be checked against ordering system
16. 16. Exercise judgement over what is / is not acceptable in terms of (a) damaged packaging, (b) incomplete address information, and (c) wrong deliveries. Check questionable deliveries in the presence of delivery driver, and if information is unclear or goods are damaged, ensure these are taken away again
17. 17. Ensure received goods are stored correctly at goods-inwards store
18. 18. Maintain knowledge of the goods-inwards store, identifying items which have not progressed and initiating actions to resolve these
19. 19. Maintain a practical knowledge of the working patterns in the Trust to plan and organise delivery routes within broad areas of the Trust (e.g. North Block, South Block etc) to meet user requirements
20. 20. To manage goods returned procedure, through contacting users, Contract & Supplies Officers, suppliers and couriers
21. 21. To ensure that tote boxes and cages are clean
22. 22. To engage with all user departments within the Trust to ensure compliance to the standardisation and rationalisation programme within the Trust