Logistics Coordinator (Freelance) – Oxford Generative AI Summit

Oxford Generative AI Summit; United Kingdom; Remote; GBP 5,000; Full time

Job summary

Join a leading event at the intersection of AI and society as a Logistics Coordinator. This freelance role involves coordinating high-profile stakeholders and managing volunteers for the Oxford Generative AI Summit, scheduled for October 2025. Work remotely with on-site coordination in Oxford during the event.

Benefits

Flexible remote work

Networking opportunities

Experience in high-profile international events

Qualifications

• Strong track record and experience in event coordination.
• Exceptional communication skills with high-profile stakeholders.

Responsibilities

• Coordinate with speakers, moderators, vendors, and Summit participants.
• Recruit, onboard, and manage a dedicated team of volunteers.

Skills

Communication

Organisational Skills

Problem Solving

Job description

Direct message the job poster from Oxford Generative AI Summit

Founder & Director, OxGen AI | University of Oxford

Help deliver one of the UK’s landmark events at the intersection of AI and society!

About:

The Oxford Generative AI Summit (October 16-17, 2025), powered by OxGen AI Limited and hosted at the prestigious Jesus College, University of Oxford, is a distinguished multi-stakeholder expert convening focused on the opportunities and impacts of generative AI on society. This landmark event brings together prominent leaders from enterprise, startups, academia, government, and media for cutting-edge panels, keynotes, and high-value networking.

For more information, please visit: oxgensummit.org.

Location: Remote, with requirement to be in Oxford, UK in October 2025

Engagement Period: July 15 - October 20, 2025

Application Deadline: May 27, 2025 (adjusted from June 10, 2025, Midnight BST)

Fee: £5,000 (freelance basis)

We’re hiring a Logistics Coordinator (Freelance) to help with the operational execution of this year’s high-profile Oxford Generative AI Summit, scheduled for October 16-17, 2025 at Jesus College’s state-of-the-art Cheng Kar Shun Digital Hub. If you’re exceptionally organised, thrive at coordinating with high-level stakeholders, and leading volunteers to deliver an exceptional conference, we would love you to apply!

To Apply: To apply, please submit your CV and a brief cover letter highlighting your relevant experience in event coordination and stakeholder management to [e-mail]. Please include "Logistics Coordinator Application" in the subject line.

Key Responsibilities

Stakeholder Coordination

• Coordinate with speakers, moderators, vendors, and Summit participants
• Effectively manage email communications, including fielding queries, scheduling meetings, providing event updates, and distributing detailed participation guide
• Attend planning meetings and provide regular status updates to the Director
• Recruit, onboard, and manage a dedicated team of volunteers to support event operations on the day-of
• Develop and deliver a comprehensive training schedule and pre-event walkthroughs
• Provide on-site supervision and coordination to ensure smooth execution and swift issue resolution

Ideal Candidate

• Strong track record and experience in event coordination
• Exceptional communication skills with the ability to interact professionally with high-profile stakeholders
• Strong organisational abilities with a keen attention to detail
• Ability to work independently while maintaining clear communication with the organising team
• Problem-solving mindset with the agility to address unexpected challenges

Why This Role?

• Work with high-profile and leading figures in the field of AI
• Contribute to a landmark event that will influence the future of AI and society
• Build your professional network across enterprise, startups, government, academia, and media
• Gain valuable experience in coordinating a high-profile international event
• Flexible remote work with the excitement of on-site coordination during the Summit

Application Process

To apply, please submit your CV and a brief cover letter highlighting your relevant experience in event coordination and stakeholder management to [e-mail]. Please include "Logistics Coordinator Application" in the subject line.

Must have the right to work and be self-employed in the UK (i.e. to be registered as self-employed with HMRC and be able to invoice for services)

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Management and Manufacturing

• Industries

  Technology, Information and Internet

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