Logistics Administrator

Balfour Beatty plc; Grays; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

25 days leave (pro rata)

Pension

Share incentive plan

Volunteering leave

Job summary

Balfour Beatty plc is recruiting a Logistics Administrator to support the Lower Thames Crossing project. You will assist the Project Logistics Team with administrative duties, delivery management, and compliance, ensuring accurate records and smooth coordination of fleet movements.

The role emphasises data accuracy, report generation, stakeholder collaboration and a proactive approach to problem-solving within a safety- and sustainability-focused environment.

Qualifications

• Experience in an administrative, logistics, transport, fleet, plant, compliance or related operational environment.
• Confidence using digital systems, databases and Microsoft 365, including intermediate Microsoft Excel skills.
• Experience maintaining accurate records for operational, reporting, compliance or audit purposes.
• Strong organisation and prioritisation skills, with the ability to manage several activities and deadlines.
• Good written and verbal communication skills and the ability to work collaboratively with a range of stakeholders.

Responsibilities

• Support the day-to-day administration of the Delivery Management System and Haulier App.
• Maintain accurate records of delivery bookings, collections, vehicle movements, approved routes, driver information and delivery outcomes.
• Follow up missing or inaccurate information and escape exceptions or potential non-compliance.

Skills

Microsoft 365

Excel (intermediate)

Communication skills

Organisational skills

Tools

Delivery Management System

Haulier App

Job description

About The Role

Our Balfour Beatty Highways business has a terrific opportunity for a Logistics Administrator to support the construction teams in delivering projects related to our Lower Thames Crossing project.

Lower Thames Crossing project

The Lower Thames Crossing (LTC) is one of the UK’s most significant infrastructure projects. LTC is a new road that will connect Kent and Essex through a tunnel beneath the River Thames and will be the greenest road ever built in the UK - creating six times more green space than road. The reliable new route will almost double road capacity over the river east of London to reduce congestion and give millions of people more choice on where they live, work and spend their valuable time.

As a Logistics Administrator, you will provide administrative and coordination support to the Project Logistics Team, helping to maintain safe, efficient, compliant and sustainable logistics and delivery management operations across the Lower Thames Crossing, Roads North project.

Delivery management and vehicle movements

• Support the day-to-day administration of the Delivery Management System and Haulier App.
• Maintain accurate records of delivery bookings, collections, vehicle movements, approved routes, driver information and delivery outcomes.
• Follow up missing or inaccurate information and escape exceptions or potential non-compliance.

Fleet, driver and compliance administration

• Monitor supplied compliance documentation and expiry dates, maintaining an accurate and auditable record.
• Record vehicle or driver non-conformances and support the monitoring of corrective actions through to completion.
• Coordinate the administrative elements of driver induction and onboarding, including project briefings, approved routes, restrictions and site requirements.
• Support compliance with relevant fleet and road-safety standards, including FORS and CLOCS requirements.

Data, reporting and document control

• Prepare weekly Microsoft reports, fleet, telematics, geofencing, compliance and carbon reports within agreed timescales.
• Maintain organised digital records in accordance with company, project, audit and data-protection requirements.

Plant, equipment and supply-chain support

• Maintain accurate delivery plant security asset registers, including information relating to asset marking, telematics devices, data tags and CESAR identification.

Sustainable travel and stakeholder coordination

• Provide administrative support to the logistics coordinators and managers for the Site-Specific Travel Plan and travel plan liaison groups.

Who we're looking for

• Experience in an administrative, logistics, transport, fleet, plant, compliance or related operational environment, or other relevant transferable experience.
• Confidence using digital systems, databases and Microsoft 365, including intermediate Microsoft Excel skills.
• Experience maintaining accurate records for operational, reporting, compliance or audit purposes.
• Strong organisation and prioritisation skills, with the ability to manage several activities and deadlines.
• Good written and verbal communication skills and the ability to work collaboratively with a range of stakeholders.
• Excellent attention to detail, with the ability to identify omissions or inconsistencies and follow up actions.
• A practical, proactive approach to problem-solving and confidence learning specialist systems and procedures.
• A commitment to road safety, environmental sustainability, compliance, confidentiality and continuous improvement.

Why work for us

Day in, day out, our teams deliver some of the UKs most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

Benefits

• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more

About Us

Balfour Beatty’s Highways business delivers major schemes including motorway upgrade programmes, complex national infrastructure projects and regional investment programme works for National Highways. We have a strong orderbook and a positive pipeline of opportunities, we put the road user, at the heart of everything we do. We work safely, reduce carbon emissions and added social value to the communities within which we work.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [e-mail]