Logistics Administrator

EV Cargo; Crawley; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading logistics company is looking for a Logistics Coordinator to manage shipping and documentation processes at their Crawley location. The successful candidate will be responsible for creating invoices in SAP, coordinating shipments, and ensuring compliance with import/export regulations. Ideal candidates will have strong SAP knowledge, effective communication skills, and proven experience in logistics coordination. This role offers a dynamic work environment and opportunities for career development in a growing industry.

Qualifications

• Proven experience in logistics, shipping coordination, or supply chain administration.
• Strong knowledge of SAP processes.
• Familiarity with import/export compliance and documentation.

Responsibilities

• Create commercial invoices in SAP based on order management.
• Book courier shipments per customer requirements.
• Manage logistics inbox for timely responses.

Skills

Logistics experience

Shipping coordination

SAP knowledge

Attention to detail

Communication skills

Tools

Microsoft Office

Jira

Job description

Key Responsibilities / IMPLANT WITHIN MANOR ROYAL CRAWLEY

SAP and Documentation Management

• Create commercial invoices in SAP (SR) based on order management inputs in delivery notes
• Generate invoices in SAP from STRs
• Maintain and update toolkit paperwork with accurate commodity codes and commercial invoice details
• Keep classification sheet updated with newly obtained commodity codes
  
  

Shipping and Freight Coordination

• Book courier shipments in line with customer shipping crib requirements
• Arrange airfreight bookings as per customer crib instructions
• Request quotes for ad-hoc shipments and full builds; cross-check costs with benchmark pricing
• Action AOG (Aircraft on Ground) shipments promptly and efficiently
  
  

Import/Export Processes

• Create and issue import clearance instructions, ensuring correct assignment of SR/PO and commodity code determination
• Update the export register with proof of delivery (PODs), airway bills (AWBs), and other relevant documents
• Maintain daily updates of the import register
  
  

Communication and Cross-Functional Support

• Manage the logistics inbox daily, ensuring timely responses and actions
• Collaborate with internal teams to advise on optimal shipping methods and cost-effective solutions
• Handle daily queries and general administrative tasks related to logistics
  
  

Monitoring and Reporting

• Review logistics-related Jira tickets weekly and follow up on pending actions
• Monitor the pack and dispatch listing of shipments, ensuring alignment with inbox and physical stock movements
  
  

Key Skills & Experience

• Proven experience in logistics, shipping coordination, or supply chain administration
• Strong knowledge of SAP (specifically SR, STR, and delivery note processing)
• Familiarity with international shipping processes, including airfreight and courier services
• Understanding of import/export compliance and documentation
• Excellent attention to detail and organisational skills
• Strong communication skills and ability to work cross-functionally
• Comfortable managing multiple priorities in a dynamic environment
• Proficient in Microsoft Office (Excel, Outlook, etc.)
  
  

Desirable

• Experience working with Jira ticketing systems
• Knowledge of commodity codes and customs regulations
• Exposure to AOG processes and time-critical shipments
  
  

Other details

• Job Family Office Staff
• Job Function Operations
• Pay Type Salary