Local Project Coordinator

JR United Kingdom; City of Edinburgh; On-site; GBP 20,000 - 40,000; Part time

Job description

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Pyxera Global (www.PyxeraGlobal.org), an NGO with offices around the world, will be managing a skills-based volunteering program in Edinburgh, Scotland scheduled to take place 8-22 November, 2025 with the Program Manager traveling to Edinburgh for a scoping trip 23-27 June, 2025. Pyxera Global is looking to hire a part-time Local Project Coordinator currently residing in Edinburgh to provide project management and logistical support to the selected team of high-level corporate volunteers who will provide pro bono consulting services to local social sector organizations.

To Apply

• Send a cover letter, resume, three references, and hourly salary requirements in GBP via e-mail to [e-mail] by Friday 18 April.
• Please write “Edinburgh Local Project Coordinator” in the subject line of the e-mail.

The selected Local Project Coordinator’s main responsibilities will include, but may not be limited to, the following:

Project Development & Implementation

• Identify and select potential partner organizations (mostly social enterprises and nonprofits) and help to develop Scope of Works (SOWs) reflecting the specific areas of intervention requested by local host client organizations.
• Support local partner organizations in preparing for the arrival of corporate volunteers and ensuring stakeholder meetings are arranged.
• Participate in conference calls with corporate volunteers in advance of their arrival in Edinburgh.
• Support corporate volunteers, providing advice and guidance around SOW delivery.
• Act as the on-the-ground interface between Pyxera Global and partner organizations in Edinburgh, including regular correspondence with Pyxera Global staff and other stakeholders to assure satisfaction on the part of the corporate volunteers and partner organizations.
• Participate in meetings with corporate volunteers and with host client organizations, as requested.
• Prepare financial and final program reports.

Logistics

• Assist in procuring and negotiating accommodation and transportation in Edinburgh for corporate volunteers.
• Coordinate the program launch and closing event(s) for corporate volunteers and host client organizations.
• Prepare Edinburgh related guides and suggestions for project guides.
• Manage project travel logistics for corporate volunteers while they are in Edinburgh.
• Act as a logistical and informational resource for corporate volunteers and troubleshoot challenges they may face.
• Monitor and advise on security arrangements for corporate volunteers when they are in Edinburgh.
• Other logistical tasks such as restaurant bookings, photography recruitment, etc.

Knowledge and Skill Requirements

• Must be based in Edinburgh with in-depth area familiarity.
• College degree in project management, organizational development, sustainability, NGO management, communications, or related field.
• Minimum of 5-10 years of experience.
• Exceptional writing and communications skills.
• Ability to conduct Gap and SWOT analysis and to develop consulting Scopes of Work with limited supervision.
• Experience working with cross-cultural teams and/or skills-based volunteering programs.
• Ability to multi-task and manage diverse tasks simultaneously.
• Flexible and able to work in a team, as well as individually with limited supervision.
• Strong organizational skills and attention to detail.
• Exceptional customer service, communication, and problem-solving skills.
• Experience in virtual and in-person presentation skills.

This is a part-time consultant position with an estimated timeline of 5-6 months with an immediate start date. Pay is based on past experience and the type of work required for this position. The selected local project coordinator will be paid in the local currency (GBP) of the country in which the work is completed.

Only short-listed candidates will be contacted. If selected, Pyxera Global may elect to use the Local Project Coordinator for future similar assignments.

Please note that if you are NOT a passport holder of the country for the vacancy you might need a work permit.

Bank or payment details should not be provided when applying for a job.