Load Planner

Confidential; Halifax; On-site; GBP 28,000 - 36,000; Full time

Job summary

Confidential is seeking a Load Planner to manage day-to-day transport operations in Halifax, coordinating driver allocation and route planning to meet customer needs efficiently.

You will plan routes with Paragon, ensure legal compliance, produce KPIs, and collaborate with warehouse and service teams to optimise performance.

Qualifications

• Previous experience in transport planning, ideally with Paragon.
• Knowledge of drivers' hours regulations and operator licence requirements.
• Strong IT, organisational and communication skills.
• Ability to work under pressure and meet daily deadlines.
• Attention to detail and problem-solving abilities.
• Ability to collaborate with drivers, warehouse teams and other departments.
• Proactive approach to improving transport efficiency and customer service.

Responsibilities

• Allocate work to drivers and mates to maximise vehicle utilisation and efficiency.
• Ensure SOPs and working practices are followed.
• Plan daily routes ensuring correct vehicles are deployed to meet customer needs while minimising costs.
• Ensure loads stay within payload limits and comply with drivers' hours regulations.
• Provide inductions and training; maintain records and identify further training needs.
• Ensure vehicles and equipment are operated safely and in line with legislation and policies.
• Produce transport performance reports and KPIs for internal and external use.
• Ensure Health and Safety and fire safety regulations, including PPE.
• Complete orders and prepare pick lists, despatch notes and load sheets.
• Support warehouse management when required.

Skills

Paragon knowledge

Driver coordination

Communication

Organisation

Problem solving

Attention to detail

Teamwork

Tools

Paragon system

MS Office

Job description

Job Specification: Load Planner

Department / Location: Transport, Halifax

Reports To: Transport Manager

People Responsibility: Drivers and Mates

Main Purpose

To manage day-to-day transport operations, including driver allocation, route planning and transport administration, ensuring customer service requirements are met efficiently and within budget.

Key Responsibilities

• Allocate work to drivers and mates to maximise vehicle utilisation and workforce efficiency, monitoring performance and taking corrective action where necessary.
• Ensure drivers and mates follow company Standard Operating Procedures (SOPs) and established working practices.
• Plan daily delivery routes using Paragon, ensuring the appropriate vehicles are deployed to meet customer requirements while minimising costs.
• Ensure loads remain within vehicle payload limits and comply with drivers' hours regulations.
• Ensure drivers and mates receive appropriate inductions and training, maintaining accurate records and identifying further training needs.
• Ensure vehicles and associated equipment are operated safely and in accordance with current legislation and company policies.
• Produce transport performance reports and KPIs accurately and on time for internal and external use.
• Ensure compliance with Health and Safety and fire safety regulations, including the correct use of company uniforms and personal protective equipment (PPE).
• Complete order processing and prepare pick lists, despatch notes and load sheets in accordance with depot procedures.
• Provide support to warehouse management when required.

Key Performance Indicators (KPIs)

• On-time delivery performance.
• Vehicle fill rates and payload utilisation.
• Delivery cost per drop.
• Driver compliance, including drivers' hours and vehicle walk-round checks.
• Completion of training and up-to-date induction records.

Key Working Relationships

Internal

• Transport Manager
• Warehouse Team
• Customer Service Team
• Fleet and Maintenance Team

External

• Customers
• Hauliers and third-party carriers
• Paragon system support

Qualifications, Skills and Experience

• Previous experience in transport planning, ideally using Paragon.
• Working knowledge of drivers' hours regulations and operator licence requirements.
• Strong IT, organisational and communication skills.
• Ability to work under pressure and meet daily delivery deadlines.
• Excellent problem-solving skills and attention to detail.
• Ability to work effectively with drivers, warehouse teams and other departments.
• A proactive approach to improving transport efficiency and customer service.