Litigation secretary

Forrester Sylvester mackett; Trowbridge; On-site; GBP 20,000 - 25,000; Full time

Job summary

A legal firm in Trowbridge seeks an Office Assistant for the Litigation Department. Responsibilities include audio typing, client interaction, and general office duties. Ideal candidates will have good typing skills, knowledge of grammar, and a professional telephone manner. Previous experience in litigation is a plus. This full-time position offers 28 holiday days, along with standard public holidays.

Benefits

28 days holiday plus public holidays

Qualifications

• Previous experience within a litigation role would be an advantage but not essential.

Responsibilities

• Audio typing, preparing and amending draft documents.
• Making and receiving telephone calls and dealing with emails.
• Dealing with clients in person and on the telephone.
• Making appointments and assisting with queries.
• Photocopying, filing, and general office duties.
• Assisting other members of the Litigation team.
• Liaising with Accounts Department for necessary materials.
• Reception cover during absence.

Skills

Accurate and fast typing

Good presentation of letters and documentation

Knowledge of English grammar

Good telephone manner

Ability to deal with clients, intermediaries and other contacts

Use of IT systems in the office

Job description

Hours:Monday to Friday 9.00am to 5.00pm
Holiday:28 days in addition to public holidays

Job purpose:

To provide support to the Litigation Department.

Key responsibilities:

1. Audio typing, preparing and amending draft documents
2. Making and receiving telephone calls and dealing with emails
3. Dealing with clients both in person and on the telephone and assisting clients in the absence of a fee earner.
4. Making appointments and assisting with queries.
5. Photocopying, filing and general office duties including opening files and preparing completed files for storage.
6. Assisting other members of the Litigation team and liaising with other members of staff as appropriate.
7. Liaising with Accounts Department to obtain cheques, print-outs etc., as necessary.
8. Liaising with the Office Manager with regard to stocks of stationery etc.
9. Reception cover during absence on holiday or illness.

Skills/requirements:

• Accurate and fast typing.
• Good presentation of letters and documentation.
• Knowledge of English grammar.
• Good telephone manner.
• Ability to deal with clients, intermediaries and other contacts.
• Use of IT systems in the office.

Qualifications/Experience:

• Previous experience within a litigation role would be an advantage but not
essential