Listed Company Secretarial Assistant

DMJ Recruitment; London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency is seeking a Listed Company Secretarial Assistant based in London or remotely. The role requires at least 2 years of governance experience. You will manage compliance, support new director appointments, and prepare for the Group AGM. Ideal for individuals aiming to become chartered secretaries in a progressive environment.

Qualifications

• Minimum 2 years of governance and/or company secretarial experience.
• Experience in subsidiary governance and compliance.

Responsibilities

• Manage subsidiary compliance and governance.
• Support appointment of new directors and advise on duties.
• Draft and review Powers of Attorney and proxies.
• Prepare for the Group AGM and review announcements.

Skills

Governance experience

Company secretarial experience

KYC processes

Drafting legal documents

Meeting organization

Stakeholder management

Job description

Social network you want to login/join with:

Listed Company Secretarial Assistant, London

Client:

DMJ Recruitment

Location:

London, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

031dc8b98db3

Job Views:

11

Posted:

12.08.2025

Expiry Date:

26.09.2025

Job Description:

We are seeking a Listed Company Secretarial Assistant based in London or remotely. Candidates should have at least 2 years of governance and/or company secretarial experience. This role offers training, development, and progression towards becoming a chartered secretary within a progressive FTSE 100 listed company.

The responsibilities include:

• Managing subsidiary entity compliance and supporting subsidiary governance for the Group.
• Supporting the appointment of new directors to subsidiaries and advising on their duties.
• Reviewing statutory accounts and investment lists with the finance team.
• Completing KYC requests.
• Initiating and managing ad hoc projects.
• Drafting, reviewing, and executing Powers of Attorney, Proxies, and Letters of Authority.
• Acting as Secretary to the Trustee of the Pension Scheme, organizing quarterly meetings, drafting minutes, agendas, and preparing meeting packs.
• Serving as Secretary to the Governance Committee of the Group Personal Pension Plan.
• Supporting annual Scheme data renewal and the annual audit of the Scheme; assisting the Senior Assistant Company Secretary with the administration of Long Term Incentive and Deferred Share Schemes.
• Drafting and reviewing sections of the Group’s Annual Report and Accounts, liaising with design, finance, and marketing teams.
• Preparing for the Group AGM, including drafting and reviewing announcements to the London Stock Exchange.
• Acting as a trusted advisor and point of contact for key stakeholders.