Licensing Coordinator (REF 1280)

I Love My Job Ltd.; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A creative product company in London is seeking a Licensing Coordinator to manage licensing approvals and ensure compliance with brand guidelines. The ideal candidate will have excellent organisational skills and experience working with licensed products. This position requires effective communication with internal teams and licensors to streamline approval processes and bring innovative products to market.

Qualifications

• Excellent organisational and administrative skills, with strong attention to detail.
• Experience working with licensed products or UK retailers within a product-based environment would be beneficial.
• Ability to communicate effectively with internal teams, suppliers, and licensors.

Responsibilities

• Manage and coordinate the approval process for licensed products from concept to production.
• Liaise with brand licensors to submit designs and materials for approval.
• Track submissions to ensure timely feedback.

Skills

Organisational skills

Attention to detail

Multitasking

Microsoft Office proficiency

Communication skills

Tools

Microsoft Excel

Microsoft Word

Monday.com

Trello

Job description

Overview

Are you passionate about product and retail, and thrive in a fast-paced, creative environment? Then we have the role for you!

Our client designs and produces market-leading, much loved products which are sold by leading retailers across the UK and EU. As they continue to grow, they are looking for an organised and proactive Licensing Coordinator with a great eye for detail to join the team. Reporting into the Design Manager, you’ll play a crucial role in managing licensing approvals, ensuring all designs, packaging, and marketing materials meet brand guidelines and are submitted for approval.

This is a fantastic opportunity for someone looking to join a successful creative business, and be part of bringing exciting new product ideas to life for leading international brands & retailers.

Key responsibilities

• Manage and coordinate the approval process for licensed products from initial concept through to production


• Liaise directly with brand licensors (e.g., Warner Bros, Disney, Pokémon, etc) to submit product concepts, designs, packaging, and marketing materials for approval


• Track and monitor all submissions to ensure timely feedback and approvals are obtained


• Maintain and organise approval records and databases


• Communicate licensor feedback clearly to internal design and production teams, ensuring any required changes are actioned efficiently


• Ensure all products meet licensor brand guidelines and legal requirements before going into production


• Support the wider team with licensing compliance queries and documentation


• Identify and flag potential approval bottlenecks, proactively managing solutions to keep projects on schedule


• Contribute to improving and refining approval processes as the business grows

Skills & requirements

• Excellent organisational and administrative skills, with strong attention to detail


• Experience working with licensed products or UK retailers within a product-based environment a benefit


• A skilled multitasker, with the ability to manage multiple projects and deadlines simultaneously


• Proficient in Microsoft Office including Excel & Word, and with project management tools such as Monday.com, Trello, etc


• Ability to communicate effectively with internal teams, suppliers, and licensors

Diversity & Inclusion

ILMJ values diversity, equality and inclusion and encourages applicants from all backgrounds and identities.