Library Assistant and Digital Enabler

Transformation Unit; Sheffield; Hybrid; GBP 26,000 - 27,000; Full time

Benefits offered by this job

Flexible working

NHS pension

Salary sacrifice schemes

Job summary

Sheffield Teaching Hospitals NHS Foundation Trust is seeking a Library Assistant and Digital Enabler to support the Knowledge and Library Service (KLS), helping staff access articles, evidence and resources and delivering quality customer service.

You will manage the day-to-day running of the physical library, catalogue using Koha, support laptop loans, develop digital and physical collections, and work within a multiprofessional team to meet information needs of STH staff.

Qualifications

• GCSEs including English and Maths at C/4 or above
• NVQ Level 3 or equivalent experience
• IT qualification (ECDL or MS Office) or equivalent
• Evidence of continued professional development

Responsibilities

• Support delivery of library and knowledge services for STH staff
• Develop, organise and promote digital and physical collections
• Run the day-to-day operations of the physical library (enquiries, registrations, circulation, shelving)
• Purchase new titles aligned with organisational needs
• Catalogue new books with Koha and classify stock
• Manage laptop loans via Koha for Learning and Development
• Oversee article request service to source papers for clinicians

Skills

Communication

Teamwork

Problem solving

Digital literacy

Customer service

Time management

Interpersonal skills

Data protection

Education

GCSE English

GCSE Maths

NVQ Level 3

IT qualification (e.g., ECDL/Office)

Continued professional development

Tools

Koha Library System

Microsoft Office

Job description

Employer Sheffield Teaching Hospitals NHS Foundation Trust Employer type NHS Site Northern General Hospital Town Sheffield Salary £25,760 - £27,476 pa/pro rata for part time staff Salary period Yearly Closing 09/11/2026 23:59 Interview date 23/11/2026

Library Assistant and Digital Enabler

NHS AfC: Band 3

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we'll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

The Knowledge and Library Service (KLS) provides multidisciplinary evidence and knowledge across the organisation, in order to support a culture of evidence-based practice. This role supports the KLS in delivery of key library functions; sourcing articles, evidence and resources for the organisation and providing quality customer-service to all STH staff.

Main duties of the job

To support in the delivery of library and knowledge services to meet the information needs of Sheffield Teaching
Hospital (STH) staff

To support with the development, organisation, and promotion of the digital and physical collections of STH.

Responsible for the day to day running of the physical library including dealing with enquiries, registrations, circulation, shelving and other routine tasks.

Purchase new titles in line with the requirements of the organisation.

Use the Library Management System (Koha) to catalogue new books and classify stock using the relevant systems and
in line with our existing collections.

Manage Laptop loans via the Library Management System on behalf of the Learning and Development Department

Oversee the article request service, ensuring papers are sourced for clinicians in a timely manner.

Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its employees. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Person specification

Qualifications

• 2 GCSE or equivalent, to include English Language & Mathematics (C/4 grade or above)
• NVQ Level 3 qualification or equivalent experience
• IT qualification e.g. European Computer Driving Licence, Microsoft Office or equivalent experience
• Evidence of continued professional development

Experience

• Ability to communicate with personnel at all levels of the organisation.
• Ability to manage personal/professional boundaries.
• Ability to problem solve, using initiative and own judgement to resolve routine issues
• Ability to work as part of a team and independently with minimal supervision
• Ability to work under pressure and at a fast pace in changing and potentially stressful situations with both patients and colleagues
• Demonstrable self-awareness, an understanding of impact on others and an ability to manage self and maintain professional conduct in sometimes difficult and challenging situations
• Excellent computer skills with demonstrable knowledge and skills using Microsoft Office packages including Outlook, Excel and Word.
• Good interpersonal skills and the ability to develop relationships and rapport with the general public and colleagues of different disciplines, backgrounds and levels of seniority
• Strong organisational skills with the ability to plan and prioritise workload to ensure strict / conflicting deadlines are met
• Understanding of data protection issues and the ability to maintain confidentiality at all times
• Relevant experience within the NHS
• Experience of participation in service improvement initiatives
• Experience of working as part of a multiprofessional team
• Experience of using Library Management Systems

Skills

• Ability to communicate with personnel at all levels of the organisation.
• Ability to manage personal/professional boundaries.
• Ability to work as part of a team and independently with minimal supervision
• Ability to problem solve, using initiative and own judgement to resolve routine issues Ability to work under pressure and at a fast pace in changing and potentially stressful situations with both patients and colleagues
• Demonstrable self-awareness, an understanding of impact on others and an ability to manage self and maintain professional conduct in sometimes difficult and challenging situations
• Excellent computer skills with demonstrable knowledge and skills using Microsoft Office packages including Outlook, Excel and Word
• Good interpersonal skills and the ability to develop relationships and rapport with the general public and colleagues of different disciplines, backgrounds and levels of seniority
• Strong organisational skills with the ability to plan and prioritise workload to ensure strict / conflicting deadlines are met
• Knowledge of and interest in books and journal articles

Personal Qualities

• On-going commitment to personal development and training
• Flexible and adaptable approach with an enthusiastic and proactive "Can Do" attitude
• Methodical and accurate with attention to detail

Please note that in order to comply with the UK Government's rules on Skilled Worker sponsorship, any applicants who do not meet the eligibility requirements or concessions on salary thresholds under the Skilled Worker visa will not be eligible to receive sponsorship from the Trust. Please keep this in mind when submitting your application. Further details on these concessions, and who qualifies for them, can be found here .

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook