Lettings and Events Coordinator

Eton College; Windsor; On-site; GBP 25,000 - 30,000; Full time

Job summary

Eton College seeks a Lettings and Events Co-ordinator to support its Commercial Department. This role involves overseeing bookings, coordinating events, and ensuring smooth operations. Ideal candidates will have strong organizational skills and a passion for events.

Benefits

11% employer pension contribution

Employee Assistance Programme

Enhanced Maternity/Paternity scheme

Cycle to work scheme

Subsidised lunches during term time

Discounted access to sport and leisure facilities

Qualifications

• Strong communication and teamwork skills are essential.
• A minimum of Intermediate level expertise in Microsoft Office.
• Excellent organizational skills with strong attention to detail.

Responsibilities

• Oversee ad-hoc bookings of College facilities.
• Co-ordinate planning and distribution of schedule sheets.
• Serve as the primary point of contact for facility hires.

Skills

Communication

Teamwork

Organizational Skills

Attention to Detail

Tools

Microsoft Office

Job description

The Commercial Department at Eton College plays a vital role in supporting the College’s mission by generating income through a diverse and growing portfolio of activities. We work creatively and strategically to maximise the value of Eton’s unique heritage, spaces, and reputation.

This is an ambitious, entrepreneurial team that thrives on identifying new opportunities and delivering innovative commercial initiatives. We are committed to protecting the College’s values and history while embracing fresh ideas and modern commercial thinking. The projects we undertake are designed to deliver financial return and enhance Eton’s profile, or strengthen its community connections, and support its long-term future.

The Lettings and Events Co-ordinator supports the Commercial Department with all day-to-day lettings and external events tasks and will assist in the organisation and delivery of commercial and community hires.

Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.

Main Duties

Key Tasks and Responsibilities

• Oversee all ad-hoc bookings of College facilities by commercial partners, community groups and staff;
• Co-ordinate the planning and distribution of detailed schedule sheets for all external hires;
• Be present on-site during events or ensure appropriate staffing is in place for event setup, execution, and breakdown, or as the point of contact for ad-hoc bookings as necessary;
• Administer the Facility Hire email inbox and handle room bookings via the central School booking system;
• Liaise with key stakeholders across the College to coordinate and integrate third-party bookings, ensuring clear and timely communication to support a smooth and efficient process for all parties;
• Align needs of third parties around academic calendars and priority College functions, avoiding conflicts;
• Organise and support logistical needs, including access, on-site requirements, and parking arrangements;
• Serve as the primary point of contact for facility hires, fostering positive relationships with third-party organisations and College departments;
• Attend site visits and update schedules accordingly to reflect changes or requirements;
• Work closely with the Health and Safety team to ensure all necessary risk assessments are completed and compliant;
• Support the broader department by undertaking additional duties or special projects as needed to maintain smooth and efficient operations.

All employees of Eton College are also expected to:

• Develop a good understanding of safeguarding procedures, given all positions at Eton are classed as ‘regulated activity’.
• Demonstrate a commitment to safeguarding and promoting the welfare of children. This includes but is not limited to completing safeguarding training as required, complying with all safeguarding procedures and ensuring any safeguarding updates issued by the College are read and understood.
• Understand and comply with procedures and legislation relating to confidentiality.
• Display a commitment to and promotion of equality, diversity and inclusion.

The Ideal Candidate

To be successful in this role, you will need to be able to demonstrate the following:

• We’re looking for someone with a passion for events and hands-on delivery - someone who thrives in a role that balances desk-based coordination with active, on-the-ground event co-ordination;
• Strong communication and teamwork skills are essential, as you'll collaborate closely with colleagues and stakeholders while switching seamlessly between planning and execution;
• A minimum of Intermediate level expertise in the Microsoft Office suite of applications, with particular strengths using Outlook, Word, and Excel;
• Highly organised with the ability to prioritise multiple tasks in order to meet deadlines;
• Excellent organisational skills with strong attention to detail and accuracy;
• The ability to maintain confidentiality, discretion and professionalism at all times;
• Excellent written and verbal communication skills, with the confidence to interact with colleagues, parents and students;
• Friendly and courteous telephone manner;
• The flexibility to work as part of a team, as well as possessing a sense of self-motivation to use own initiative at all times;
• Previous experience of working in an Events environment would be desirable;
• A current, clean driving licence would be desirable;
• An appreciation of the College, it’s tradition and history would be desirable;

You may also enjoy this role if you have;

• A flexible approach to work.

Working Pattern

Hours of Work: The post holder would be expected to work 35 hours per week from Monday to Friday between the hours of 09.00am and 5.00pm, with a 1 hour unpaid lunch break. An expectation to be on site for occasional evening and weekend hires. Any additional hours worked will result in time off in lieu.

Holiday: 21 days’ paid holiday per annum, plus bank holidays which are also paid. When a bank holiday falls during school term time you may be requested to work on that day; if this is the case a day off in lieu will be given at another time.

Eton College offers a wide range of benefits, includingan 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme,a cycle to work scheme, subsidised lunches during term time, free or heavily discounted access to the College’s sport and leisure facilities and discounts at local retailers and businesses.

About the College

We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or socio-economic background.

If you have any queries about the application process or any problem with submitting your application online, the Recruitment Team will be happy to help.Should you require anyreasonable adjustmentsto be made or facilitiesprovided to enable you to apply online, please do not hesitate to contact us on [e-mail] so we can make adjustments accordingly.

DISCLOSURE CHECKS

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including, but not limited to, reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service (including Barred List information), an online search and, where applicable, Prohibition checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form. Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as “spent” under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.