Legal Typist / Secretary

GH Resourcing; Scotland; On-site; GBP 25,000 - 35,000; Full time

Job summary

A reputable legal services firm in Scotland is seeking a Legal Typist/Secretary to provide essential administrative support within their legal team. This role involves managing client files, handling Audiotyping, and ensuring the smooth operation of the office. The successful candidate will have relevant experience, excellent communication skills, and proficiency in Microsoft Office. Working hours are from Monday to Friday, 9-5, providing a great work-life balance.

Qualifications

• Proven experience in a legal secretary role is essential.
• Must be friendly and professional while dealing with clients.
• Ability to manage confidential information appropriately.

Responsibilities

• Support the legal team with administrative tasks for conveyancing and executry.
• Handle Audiotyping of documents and letters.
• Manage client files and general office operations.

Skills

Recent and relevant experience as a Legal Secretary

Proficiency in Microsoft Office Suite

Strong organisational and multitasking skills

Excellent written and verbal communication

Attention to detail and accuracy

Tools

Legal software and case management systems

Job description

Our client based in Clarkston, are looking for a dedicated and detail-oriented Legal Typist / Secretary to join their thriving firm known for delivering exceptional legal services.

The successful candidate will be a key support in the legal team, handling various administrative tasks for conveyancing and executry work including preparing legal documents, typing tasks, organising files, and ensuring smooth office operations.

Key Responsibilities:

• Dealing with a range of clients in a professional manner
• Completing Audiotyping of documents and letters
• Carrying out a wide range of administrative duties including filing & photocopying, diary management
• Assisting other members of the department as required
• Act as the main point of contact for clients, managing inquiries, appointments, and communications.
• Organise and maintain client files both electronically and physically, ensuring documents are current and easily accessible.
• Manage calendars, schedule meetings, court dates, and appointments.
• Perform general administration duties as needed.

Skills Required:

• Recent and relevant experience as a Legal Secretary.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with legal software and case management systems.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication.
• Attention to detail and accuracy in document preparation.
• Ability to maintain confidentiality and handle sensitive information.

Working Hours: Monday to Friday, 9-5 (35 hours)

The ideal candidate should be professional, organised, and have a positive and enthusiastic approach. Prioritising tasks, meeting deadlines, and staying composed under pressure are essential qualities.

If you meet the requirements and wish to apply, please send your CV to Coleen Farrell at GH Resourcing.