Legal Team Secretary- Property

Deverell Smith Recruitment Ltd; Greater London; Hybrid; GBP 35,000 - 40,000; Full time

Job summary

A dynamic real estate management company in Central London is seeking a highly organized Legal Team Secretary to support the Head of Legal in a hybrid working environment. The role involves managing legal documentation, maintaining accurate company records, and assisting with compliance functions. Ideal candidates will display excellent communication skills, discretion, and the ability to thrive in a fast-paced setting. Benefits include a discretionary annual bonus, private medical insurance, and generous leave policies.

Benefits

Discretionary annual bonus

25 days annual leave plus UK bank holidays

Company pension scheme

Private medical insurance

Enhanced maternity and paternity pay

Dog-friendly office (1 day per week)

Qualifications

• High level of organization and proactivity in a fast-paced environment.
• Excellent attention to detail and ability to handle multiple priorities.

Responsibilities

• Support the migration to SharePoint for legal documents.
• Maintain accurate legal and company records.
• File statutory documents with Companies House.
• Manage document execution and flow for legal documents.
• Assist with budget management and processing invoices.
• Liaise with conveyancers on property transactions.

Skills

Excellent organisational and time-management abilities

Strong written and verbal communication skills

Discretion and professionalism when handling confidential information

Aptitude for working autonomously and collaboratively

Proficient in Microsoft Word, Excel, and SharePoint

Interest in company secretarial or compliance functions

Positive, adaptable, and solution-focused approach

Job description

Legal Team Secretary- Property (Hybrid Working)

Salary: £35,000 - 40,000 per annum Contract: Permanent, Full Time Hours: Monday to Friday, 9:30am - 6:00pm

About the Organisation

A growing and dynamic residential real estate investment and management business with an expanding international portfolio is seeking a Legal Secretary to join its London office. The London team has developed a substantial portfolio across residential sectors including serviced apartments, private rentals, and houses in multiple occupation. The business is committed to improving local communities and offering long-term, sustainable housing solutions.

The Opportunity

This is an exciting opportunity to join a small, collaborative in-house legal and corporate governance team, providing essential support to the Head of Legal. The role offers exposure to all aspects of the business-from operational and investment matters to company secretarial and compliance functions-working closely with senior management and international colleagues.

The role is based in Central London, easily accessible by public transport. The company operates a hybrid working policy of three days in the office and two days working from home (four to five days in the office during the first three months).

Key Responsibilities

• Support the completion of a project to migrate and update the legal filing system to SharePoint
• Manage document control and maintain accurate records for legal and company secretarial functions
• Prepare and file statutory documents with Companies House
• Maintain company records, including share registers and statutory registers
• Collate and record KYC documentation, liaising with international colleagues as needed
• Arrange execution of legal documents and manage document flow
• Assist with budget management, including raising purchase orders and processing invoices
• Support property transactions and liaise with conveyancers on individual unit sales
• Maintain internal trackers for deals, deadlines, and records
• Undertake ad hoc data management tasks with Companies House and the Land Registry
• Provide general administrative support to the legal and company secretarial teams

About You

We're looking for a highly organised and proactive individual who thrives in a fast-paced, professional environment. You'll be a team player with excellent attention to detail, strong communication skills, and the ability to handle multiple priorities.

Skills & Competencies:

• Excellent organisational and time-management abilities
• Strong written and verbal communication skills
• Discretion and professionalism when handling confidential information
• Able to work autonomously and collaboratively within a small team
• Proficient in Microsoft Word, Excel, and SharePoint
• Experience or interest in company secretarial or compliance functions (advantageous but not essential)
• Positive, adaptable, and solution-focused approach

Benefits

• Discretionary annual bonus
• 25 days annual leave plus UK bank holidays
• Company pension scheme
• Private medical insurance
• Enhanced maternity and paternity pay (subject to eligibility)
• Hybrid working model (3 office / 2 home)
• Dog-friendly office (1 day per week)

Contact for more information