Legal Team Assistant

Bruin; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job description

Legal Team Assistant/ Committee Co-ordinator

Location: London

Contact: 6 months

Salary: Competitive Daily Rate

Reporting to: Company Secretary & Head of Legal

Direct Reports: N/A

Responsibilities:

• Manage the weekly functioning and 360 process of the Investment Committee and Real Estate by scheduling meetings and all attendees, including ad hoc meetings.
• Completion of pre-meeting procedures, including the preparation and distribution of meeting agendas/materials, collation and provision of Committee papers, together with ensuring meeting outcomes, action points and minutes are circulated post-meeting.
• Maintain the Committees’ records promptly so that key oversight and management metrics are readily available that meet the requirements of the Committees.
• File and record action points that are cleared post-meeting.
• Keep the Committee Portal up to date, including (but not limited to): the posting of Committee documentation, schedules, forms and templates.
• Act as a key point of contact to any Non-Executive Directors and Chairman of the Boards for all enquiries relating to dates, meetings, administration and papers.
• Diary management for Legal and Company Secretary teams as required.
• Deal with any maintenance issues in the various properties, managing and tracking issues through to completion.
• Handle expenses and update fee schedules.
• Update contacts in Outlook.
• Make arrangements for weekly meetings.
• Arrange diaries, agendas and events.
• Create hard copy folders for potential acquisitions.
• Conduct property research (residential values, locations, maps).
• Provide general day-to-day admin support for the legal and company secretary function.

Experience & Skills:

• At least 2 years of relevant experience in a similar role.
• Experience working in financial services is preferred but not essential.
• Confidentiality.
• The ability to prioritise tasks in a fast-paced environment.
• Excellent communication skills (written and verbal).
• Meticulous approach to record-keeping.
• A friendly, positive, can-do outlook.
• A strong work ethic.